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2.4 Scrutiny of Bills
have a bearing on power supply for traction. Suggestions for suitable
changes in the Supply Authority’s network may be made at appropriate
level and if necessary concrete proposals initiated for making power
supply 100% reliable.
a) The Supply Authorities bills should be carefully scrutinized in the
Divisional office with reference to the Agreement and the tariff. A time
schedule should be laid down jointly with the Accounts Department for
scrutiny and passing of the bill so as to take advantage of the rebate
admissible, if any, for prompt payment. Penal charges levied, if any
should be carefully scrutinized and appropriate remedial measures
taken to prevent recurrence. If the minimum charge payable is in
excess of the amount warranted by the actual energy consumption this
fact should be promptly brought to the notice of CEE as well as the
operating Department to take special steps to arrange for movement of
additional traffic to the extent possible in the affected section, including
diversion from other routes.
b) Detailed instructions should be issued locally, jointly with the Accounts
Department listing the items to be checked prior to passing the bills
from the Supply Authorities. An illustrative list given below
i) Arithmetical accuracy.
ii) Meter readings shown on the bill tally with those received earlier
from the subordinates.
iii) The tariff applied is in terms of the agreement.
iv) The method of computation of the maximum demand for billing
purposes is in accordance with the agreement and that
temporary increase in maximum demand on account of
emergency feeding has not been taken into account where this
principle has been accepted.
v) The time allowed for payment is in accordance with the
agreement.
vi) There is no duplication in billing.
vii) The payee as provided for in the agreement is clearly indicated.
The full particulars of the payee should be advised to the
Accounts Branch to enable that Branch to issue cheques
accordingly.
viii) Each new bill should be analysed and compared with earlier bill
and the reasons for any significant departures investigated.
In case of any dispute/discrepancy, the payment be made “under protest”.
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