SPOT 4.1 Basic and Advanced Software Manual for SPOT Insight ...

Ch. 9 - Using SPOT DatabasesIntroductionSPOT’simage archiving database features are not yet available for the Mac edition of the program. Assoon as this functionality is available, you will be able to download the updated version of the softwarefrom Diagnostic Instruments’ web site, www.diaginc.com. Check the site periodically to determine themost recent update. For detailed steps on downloading the software, refer to the Free SoftwareUpdates section in “About this Manual”.In addition to the numerous image capture and editing features, the SPOT software provides you with aneasy to use, fully featured image archiving database.Note: If you are using SPOT databases from an earlier version of the SPOT software, you willneed to convert the old databases to work with the latest version (4.0) of the software. Refer toAppendix E: Converting Previous Version SPOT Databases for detailed steps.This chapter is divided into the following sections:• The Database Menu• The SPOT Sample Database• Creating and Modifying Databases• Searching DatabasesThe Database MenuThe Database menu contains all of the options for accessing,creating, modifying, and searching SPOT databases. When youfirst open the SPOT program, only the first two options, New andOpen are active. The other options remain inactive (grayed) untilyou either create a new database or open an existing database. Inaddition, Edit Database Record does not appear on the menuunless a database image is open. Each option is described below.• New – Create a new SPOT database. Refer to the “Creatingand Modifying Databases” section for details.• Open – Open or delete an existing SPOT database.Note: Only one database can be opened per session. If you try to open a second database,the program prompts you to close the open database.• Close – Close a SPOT database.• Password – Define a password to protect a SPOT database.• Fields – Define the text and numeric fields, look-up lists, and default options for your database.• Preferences – Define the location and format of the image files in your database.• Search – Define parameters for database searches.• Edit Database Record - Edit information associated with a database image, including field data, timeand date information, file save location, and memo text.The SPOT Sample DatabaseFor your reference, a fully functional sample database is included with your software. We recommend thatyou browse through this database to familiarize yourself with the features and functionality. The followingsection is a “visual tour” of the SPOT Sample Database.178 User Guide to the SPOT Insight Camera