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Dok.-Nr. / Doc.-No.HPES-306-001-Standard HSE Plan englischAppendix 5 contains sample minutes for this meeting.c) Toolbox meetingsHPE's tasks include defining topics for regular HSE training sessions and toolbox meetings.Toolbox meetings are short, regularly occurring meetings at which specific HSE matters arediscussed. Minutes must be compiled for each toolbox meeting which show the people presentand if necessary important agreements.For their part, all subcontractors must organise HSE training sessions and toolbox meeting forthe staff they employ on the site and prove this to HPE. Comprehensive training material can beprovided on request by the HPE PHC department.Frequency of subcontractors' toolbox meetings: Normally at least once a week.Participants:HSE manager or HSE staff, responsible HPE site manager, responsible subcontractor's sitemanager and HSE staff.Time:before work starts on the site (but at least five working days in advance).d) Regular co-ordination meetingsRegular co-ordination meetings will take place at different levels with the client's managers,HPE's managers and the subcontractors involved. With regard to HSE more important problemsand interfaces will be the priority at these meetings.Participants:Responsible site manager, HSE managerFrequency:Normally once a week or as required7. LMRA (last minute risk assessment)The 7th level is the LMRA that is carried out daily before work starts on the site. This deals specificallywith the current work, the corresponding procedures and, for example, the current risks fromother trades. The LMRA must be recorded in writing (for an example seeAppendix 14).Main document sequence before workstarts1) HPE assembly description(Technical assemblyTMS specifications)2) Subcontractor's assemblydescription inc. risk analysisPermitgran-3) Work permit4) Last Minute RiskAssessment LMRAWork startsVOR180_1 Seite / Page 12 ÷ 56HPES-306-001-e-Standard HSE Plan Ausg. / Issue 03.2011
Dok.-Nr. / Doc.-No.HPES-306-001-Standard HSE Plan englischThe procedures for preventing or minimising hazards and the associated risks should be designedin such a way that when working, in procedures and processes, deviations from the permissibleconditions can be detected in good time and corrected. These procedures mustbe assessed regularly and if necessary modified,compliance with health and safety at work regulations must be assured and correspond withthe current state of technology, occupational health and hygiene and other assured ergonomicknowledge.must take into consideration the current state of knowledge, including information and reportsfrom Organisations and government health and safety at work authorities, statutoryaccident insurance institutions, health and safety at work services and other suitable institutions.provide for the compilation of procedure and work instructions if risks cannot be excludedcompletely.2.9.1. Assembly activities2.10. VisitorsAll visitors must undergo an initial briefing to be allowed to go onto the site. They will be issued witha visitor pass.All visitors will be issued with basic PSA equipment to visit the site (this does not include office areas)(see Sec.5.6).Visitors must be accompanied when on the site. The person visited bears responsibility for the visitor,particularly as regards correct HSE behaviour.2.11. Infringements of HSE regulations (measures to implement the site regulations)Both compliance with the legal framework and also compliance with the HSE plan for the site (thewhole extent of the work, subcontractors included) are monitored by constant checks and inspectionsby HPE.Disciplinary measures are taken by HPE's site management.Infringements of HSE regulations are normally punished in three stages. The catalogue of actioncan be seen in Appendix 6 .3. HSE Instructions3.1. Organisation and Responsibility3.1.1. GeneralHPE and its subcontractors will assemble project management teams for the work and services tobe provided by them.HPE and the respective subcontractors must ensure that the proper implementation of the workduring the term of the contract is monitored by a sufficient number of experienced, qualified managerson site.The HSE system and legislation require employees on the site to have the required qualifications tobe able to perform their work safely and without harmful effects on the environment (cf. SectionVOR180_1 Seite / Page 13 ÷ 56HPES-306-001-e-Standard HSE Plan Ausg. / Issue 03.2011
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