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Dok.-Nr. / Doc.-No.HPES-306-001-Standard HSE Plan englisch3.2.2.2. Qualification of safety at work specialistssee Sec. 2.5.53.2.2.3. Co-operation between the site construction manager and HSE specialistssee Sec. 2.5.63.2.3. Documents and papers to be provided3.2.3.1. Pre-qualification documentsmust be submitted 6 weeks before the kick off meeting.3.2.3.2. Job-related assembly instructions with risk analyses(overall)Job-related assembly instructions with risk analyses must be submitted to HPE 4 weeks beforework starts. Work can only start after the documents have been checked and approved.3.2.3.3. Supplementary documents for the HPE HSE planmust be submitted 4 weeks before the kick off meeting.3.2.3.4. Job-related assembly instructions with risk analyses(detailed)must be submitted 1 week before work starts.3.2.3.5. ReportsMonthly reportsThe data required for the monthly report (normally number of hours, events, number of staff) mustbe sent to HPE on the 1st working day of the following month.Accident, event and near accident investigations and reportsInformation on accidents, serious material damage (>10 thousand €) and fires must be sent to HPEimmediately as a rapid notification.Reports must be compiled as quickly as possible (in no more than 1 day) and forwarded to HPE.3.2.3.6. Checking the HSE recordsThe subcontractors' (including their subcontractors') HSE records are checked during audits or randomtest checks.3.2.4. Briefing obligationsHSE management systems and legislation prescribe that all subcontractors must only employ appropriatelyqualified, trained staff for the respective work. This is to ensure that work on the site canbe carried out safely and without any negative consequences for the environment.HPE and the subcontractors must prove to the client that they have carried out the training programmein accordance with their internal health and safety at work management system.A manager from each subcontractor must take part in an HSE briefing held by HPE before workstarts on the site. Appendix 5 contains the corresponding form specifying HSE requirements andresponsibilities (cf. Section 1.9).VOR180_1 Seite / Page 20 ÷ 56HPES-306-001-e-Standard HSE Plan Ausg. / Issue 03.2011
Dok.-Nr. / Doc.-No.HPES-306-001-Standard HSE Plan englischEach subcontractor is responsible for briefing his staff about the content of the client's general andspecific site regulations before work starts.Subcontractors' duties regarding health and safety at work must be passed on to the relevant responsibleperson by each subcontractor in writing (see also Appendix 13).Every employee must hold a current safety pass.Informing and briefingWhen informing his employees in accordance with § 81 of the Industrial Constitution Law and § 14of the Health and Safety at Work Act, the subcontractor must take the required precautions to ensurethat the employees are given adequate information, particularly on the associated risks that arise from theavailable tools in their direct work environment even if they do not use these tools themselvesand if necessary, provide operating instructions for the tools used in their work in a form andlanguage that they can understand. The operating instructions must at least contain informationon the conditions of use, foreseeable malfunctions and the experience available regardingthe use of the tool.When briefing in accordance with § 12 of the Health and Safety at Work Act, the subcontractormust take the required precautions so that employees who use tools are given adequate instruction particularly about the risks associatedwith using them and the staff who are responsible for carrying out repair, servicing and conversion work are givenadequate special instruction.3.2.4.1. Training matrixBefore starting work the subcontractor must submit the planned training or briefing measures as amatrix (see Appendix 15).3.2.4.2. HSE motivationThe subcontractor is obliged to motivate his staff with regard to correct HSE behaviour. Incentivesor other measures are welcomed.3.2.4.3. Tidiness, cleanliness and disciplineTidiness and cleanliness on the site are necessary pre-requisites to ensure that work can be carriedout in a safety-conscious manner.If the subcontractor does not keep his working area tidy, HPE will engage a separate subcontractor.The costs will then be passed on.3.2.5. Adapted workSubcontractors must set up and maintain adapted workplaces for staff who are slightly injured orable to work to a limited extent. These do not necessarily have to be on the site. It is also possibleto set them up in the head office.VOR180_1 Seite / Page 21 ÷ 56HPES-306-001-e-Standard HSE Plan Ausg. / Issue 03.2011
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