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Annual Performance Plan 508

Annual Performance Plan 508

Strategic Goal Metric

Strategic Goal Metric Public Housing occupancy rate Meet the Need for Quality Affordable Rental Homes • Description: Occupancy rate in public housing • Data source: IMS/PIC • Unit of measurement: Percentage of occupied public housing units • Dimension: Percentage • Calculation method: The APG Occupancy Rate is calculated using the following methodology: Total of Public Housing occupied rental units / (Total Standing ACC Units – Total Uninhabitable Units) This count is the sum of units occupied by assisted tenants, units occupied by non-assisted tenants, and Special Use units. Total Standing ACC Units, refers to the number of standing (i.e. not removed) units under Annual Contributions Contracts with HUD. The number of Uninhabitable Units refers ti ACC units that are vacant and approved for removal from inventory. • Frequency: Quarterly • Direction: Increased • Data quality (limitations/advantages of the data): The Public Housing occupancy rate faces the same limitations as the “Public Housing occupied rental units” measure. However, the rate may also fluctuate per the changing denominator of ACC units, while retaining the same count of Public Housing occupied rental units. • Measurement Validation, verification, and improvement of measure: The Public Housing occupancy rate faces the same limitations as the “Public Housing occupied rental units” Sequence: 22 174 Section Three: Additional Information

Strategic Goal Metric Meet the Need for Quality Affordable Rental Homes Project Based Rental Assistance (PBRA) occupancy rate • Description: Percentage of units occupied for PBRA • Data source: Data source: Tenant Rental Assistance Certificate System (TRACS) and Integrated Real Estate Management System (iREMS) • Unit of measurement: Percent PBRA units occupied • Dimension: Percentage • Calculation method: Occupied Units divided by Total Units • Frequency: Quarterly • Direction: Flat • Data quality (limitations/advantages of the data): The Tenant Rental Assistance Certificate System (TRACS) has more than 6,000 business rules to ensure data validation. The applications are working with clean, accurate, and meaningful data. Data fields are required for property and project management purposes. • Measurement Validation, verification, and improvement of measure: The system business rules and operating procedures are defined in HUD Occupancy Handbook 4350.3; HUD’s IT system security protocols; and financial requirements established in the Office of Management and Budget’s Circular A-127. Often referenced as validation rules, these business rules check for data accuracy, meaningfulness, and security of access logic and controls. The primary data element for the Tenant Rental Assistance Certificate System is the HUD 50059 tenant certification, which originates from owner/agents, performance-based contract administrators, and traditional contract administrators. HUD’s 50059 transmissions are processed via secure system access and a predetermined system script. Invalid data are identified by an error code and are returned to the sender with a descriptive message and procedures to correct the error. This electronic process approximates that of the paper Form HUD 50059. The Tenant Rental Assistance Certificate System edits every field, according to the HUD rental assistance program policies. Sequence: 23 Section Three: Additional Information 175

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