Relatorio de gestao_2010_INGLES.indd - Efacec

Strategic Management of Purchases
In 2010, the Strategic Management of Purchases department
developed several processes to improve its activities. It should me
mentioned that in the 20 countries with largest supply volume (97.4%
of the total) are included 9 countries where Efacec is established
(Portugal, United States, Spain, Brazil, Algeria, Argentina, Angola,
India and Austria), corresponding to 82.1% of this volume (EUR 412.5
million).
The remaining value is shared by 11 countries in the Rest of the World
(RoW). So, this relation is evidence of the contribution made to the
development of the regions where our activities are developed.
Portugal, the country where the Group was created, has the highest
value of purchases (over 50% of the total). It is also possible to
observe the increasing investment made in the new strategic market
of the USA, which in 2010 was the 2nd country that the Efacec Group
used the most to purchase resources for its activities.
Profi le of Efacec suppliers
(scope: transactions recorded in BaaN)
New Assembly Area of Groups
66
In the past year, Purchase Orders were made with a total of 6776
different partners, out of which 2099 had a business volume over EUR
10 000 and 167 reached superior levels with EUR 500 000. In 2010,
the Group carried out movements with external partners amounting
to EUR 399.7 million.
Regarding Strategic Management of Purchases, the employees of the
Group that are involved in Purchases must be experts in the fi eld.
For this reason, a course about the area of Purchases was specifi cally
developed for these employees with the purpose of developing and
improving their knowledge, and given by an internationally renowned
management school. Internally, training sessions were also developed
to a large number of employees about the rules and procedures
implemented by the Strategic Management of Purchases team with
the purpose of optimizing the value chain and involving employees in
activities concerning Corporate Purchases.
Summary of 2010 activities
• Establishment of agreements and partnerships with strategic
suppliers Worldwide, a result of the enhancement of strategic
and cross-functional synergies in the Group;
• Implementation of control tools and monthly and quarterly
reporting of Purchases & Procurement activities in the
majority of the Business Units in Portugal;
• Issue of new General Conditions for Purchases for the Efacec
Group’s companies in Portugal, taking into account the
current macroeconomic and social factors, along with the new
market tendencies;
• Specifi cation of an encoding system for corporate articles;
• Specifi cation of a Supplier Relationship Manager with the
purpose of tightening relations and promoting the cooperation
with our partners, improving transparency, visibility and
communication of purchase processes;
• Establishment of new corporate rules and procedures for
Purchases.
Activities planned for 2011
• Development and modular implementation of the new
Supplier Relationship Manager (Efacec Strategic Sourcing Tools
- efasst);
• Extension of the implementation of control tools and reporting
P&P activities in the remaining Business Units in Portugal and
in the Market Units of Latin America, Spain and Algeria;
• Develop and implement new General Conditions for Purchases
(like the ones currently used for the MU of Portugal) in the
Main Strategic Market Units;
• Introduction of bids from large suppliers that wish to provide
wider transparency, equity of information and conditions for
our current and potential partners;
• Implementation and coordination of a Supplier Award with the
purpose of acknowledging and encouraging common efforts
between the Group and its more dynamic partners.