2006-2008 Catalog - Roane State Community College

7111-RoaneStCommColl 6/16/06 2:58 PM Page 52
Planning an Educational Program
52 ROANE STATE COMMUNITY COLLEGE
Privacy:
1. Directory information may be withheld as “no information available” if the student
requests PRIVACY through the Records and Registration Office. The request
for privacy may remain in effect for the entire educational career of the
student or until the student requests the privacy to be removed. Request for
privacy should be given serious consideration. Students seeking privacy should
discuss such action with the Registrar.
2. Information contained in Roane State records shall be provided without the student’s
written consent to third parties engaged in the validation, development or
administration of tests, accreditation activities, or research conducted on behalf
of the college provided such information is not revealed to any other party.
3. Records shall be released without the student’s written consent to college personnel
authorized to have access to such records, authorized federal and state
government officials, and/or officials of other institutions in which the student
seeks to enroll.
4. Student academic records shall be released to any federal, state or circuit court
having a judicial order. Subpoenas received will be held for review by TBR
General Council. A reasonable effort will be made to contact the student prior to
the release in response to such subpoenas or judicial orders.
5. Academic records shall be released by the college to any third party including
the parent with written consent of the student.
6. Academic records shall be released to third parties in emergency situations involving
health or safety.
7. Records shall be released to a third party without the written consent of the student
in connection with the student’s application for, or receipt of, financial aid.
Destruction of Academic Records:
All or part of a student’s record may be removed from the file and destroyed by the
Records and Registration Office. However, once a student requests access to review
his/her files, such removal and destruction may not occur until access has been granted
and the review completed by the student.
Enrollment Verifications:
The Records and Registration Office cooperates with various lending agencies, including
the National Student Loan Clearinghouse, by certifying that their student
clients are enrolled at Roane State. Student Loan Deferment forms should be delivered
to the Records and Registration Office at the beginning of the term. All medical and/or
auto enrollment forms can be delivered to Records and Registration for completion.
Forms should contain the policy-holder and student identification information. This is
to ensure proper action upon receipt at the insurance company.
GOOD STANDING
Good Standing status denotes that the student is not on probation and is also eligible
to continue enrollment or is eligible to re-enroll. Letters of Good Standing can be
requested through the Records and Registration Office.
CLASSIFICATION
Student classification levels for purposes of registration are:
Freshman—0-26 credit hours
Sophomore—27 or more credit hours