Bulletin One 2012 2013 Final.pdf - Fort Worth ISD

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Section 12: Accounting, Accounts Payable And Fixed Assets Procedures 12.1 Accounting Procedures The Accounting Department has created a link under the district’s document center, available to all district employees, in order to centralize important department documents, forms and other resource information. Accounting Document Center can be found at: https://portal.fwisd.org/sites/documentcenter/dbf/accounting/Pages/default.aspx The following information can be found in the Accounting Document Center page: I. Quarterly Report of Taxable Sales (IFF105) This form shall be completed and processed in accordance with Section 11 of the Activity Funds Manual. This is to be received by the Cashier no later than the 6th of the month following the end of the Quarter. The Quarters are defined as follows: 1 st Quarter is January, February, and March; 2 nd Quarter is April, May and June; 3 rd Quarter is July, August and September; and the 4 th Quarter is October, November, and December. II. Request for Reimbursement A. Mileage Reimbursement This form is used to reimburse employees on a mileage basis for use of their personal vehicle while performing FWISD duties such as transporting reports to and from the administration building or from school to school, attending meetings, going to the post office, warehouse, etc. Employees receiving a monthly auto allowance may not request mileage reimbursement. All mileage must be for activities authorized by the employee’s supervisor. Note: See deadlines for submitting mileage reimbursement requests in the Accounting Document Center. B. Reimbursement of Expense This form is used to request reimbursement for expenditures incurred by staff for FWISD related activities. Reimbursements are limited to a maximum of $150.00 per request. Original receipts must accompany the Request for Reimbursements. Reimbursements will not be made with copies of original receipts. Request for reimbursement of expenses follow the same due dates as the mileage reimbursement request. See deadlines for submitting mileage reimbursement of expense requests in the Accounting Document Center. C. Other Important Information Credit Request Information Letter Invoices without Purchase Order Memo TX Hotel Occupancy Tax Exemption Certificate Year End Close Memorandum Sales Tax Exempt Letter TX Sales and Use Tax Exemption Certification 12-13 SY Bulletin Number One 114 Revised: 10/9/2012
IRS Form W-9 12.2 Accounts Payable Procedures The Accounts Payable Department has created a link under the district’s document center, available to all district employees, in order to centralize important department documents, forms and other resource information. Click on the link below to be redirected to the accounting document center page: https://portal.fwisd.org/sites/documentcenter/dbf/accountspayable/DepartmentDocuments/Forms/AllItems .aspx The following information can be found in the Accounts Payable Document Center page: A/P Distribution List List of A/P clerk names and their corresponding vendors. Accounts Payable Manual This manual provides guidelines and procedures currently in place for payment process, purchase orders, reimbursement and other payables. 12.3 Accounting for Fixed Assets State accounting guidelines require that the assets of the District be properly controlled. The District will periodically conduct a physical inventory of its capital assets and will develop and maintain procedures to record the acquisition of, transfer of and disposal of capital assets. This inventory will be an annual fixed asset inventory for District campuses and will be conducted between January and April each year, with a 2 week window for completion. Campus Principals will be notified through the Learning Networks of when the annual inventory will take place. Inventories will be distributed to campuses via email attachments. Responses must be sent to the fixed asset accountant by return email as outlined in the instructions provided. The fixed asset inventory authorization letter, sample inventory, inventory procedures and current campus inventory worksheets are linked at the Accounting Department document center. In order to follow state guidelines and comply with accounting standards, the District must accurately account for all fixed assets acquired through purchase, construction or donation. Therefore, all fixed asset purchases will be made via a system generated purchase order. A fixed asset is defined as an item of a tangible nature that is not consumed in use, having a useful life of one (1) year or more and a cost value of $5,000 or more. This no longer includes group assets that have individual cost values less than $5,000, but when purchased collectively, have a total one-time purchase cost over $5,000. Fixed assets will be depreciated over an established useful life based on category type. 12.4 Purchase of Fixed Assets 12-13 SY Bulletin Number One 115 Revised: 10/9/2012
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Bulletin Number One School Policies
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BOARD OF EDUCATION Carlos Vasquez,
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2.10 Non-Employee Tuition Rate Grad
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3.15.III Know The Plan ............
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6.3 Building Security .............
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8. Credit Request Information Lette
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Section 1:Responsibilities Prior to
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202 Secondary Lead counselors (incl
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development waiver days) 220 Elemen
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2.1 Qualified Students Attend Schoo
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2.1.I.C Excused Absences is specifi
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2.2 Admission A complaint or referr
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2.2.I.F Guardianship: 2.2.I.G Resid
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2. an individual or family with a p
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2.2.I.K Adult Student 2.2.I.L Foste
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C. A first grade teacher and the pr
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B. Students must submit official cr
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Scores earned on examinations taken
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A student may not register to take
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Note: The secondary school withdraw
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B. Non-school instruction such as p
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2.18 Final Exam for High School Stu
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de acuerdo a los procedimientos del
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B. Diplomas are not awarded to stud
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As allowed by state law, FWISD reta
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• a score on the Preliminary SAT/
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Thirty grade points divided by 11 c
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a. Algebra II and, b. English III.
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IV. BEGINNING WITH THE 2011-12 SCHO
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The following chart is for students
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under §25.002(b). The notice is co
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A. Routine and standard procedures
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VII. Herbal medications, dietary su
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II. The nurse or designee (secretar
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heat injuries. D. Children who are
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3.15.III Know The Plan The Fort Wor
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4.1 School Year [EB (LOCAL)] Sectio
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Page 79 and 80: 5.1 Section 504 Section 5: Instruct
Page 81 and 82: The fair use exemption permits limi
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Page 85 and 86: to minors, as defined by the federa
Page 87 and 88: 6.1 Outside Agency Access to studen
Page 89 and 90: must also be indicated; e.g., key c
Page 91 and 92: III. Custodians can help by making
Page 93 and 94: D. Keep areas dry. Avoid conditions
Page 95 and 96: 1. Regularly scheduled educational
Page 97 and 98: Vending machines may be operated in
Page 99 and 100: Competitive Foods High schools may
Page 101 and 102: Section 7: INTRA-DISTRICT ASSIGNMEN
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Page 107 and 108: 8.3 Non-Exempt Personnel Length of
Page 109 and 110: In accordance with Board Policy DEA
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Page 113 and 114: V. All funding for out-of-district,
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Page 117 and 118: 9.6 Additional Guidelines for Trips
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Page 121 and 122: 10.1 Vandalism/Theft Section 10: AB
Page 123 and 124: Section 11: Emergency Closing And E
Page 125: Campus personnel are responsible fo
Page 129 and 130: Section 13:FORMS SECTION 1. Affidav
Page 131 and 132: 19. Medication Administration Reque
Page 133 and 134: Produced by Board Policy Office Oct
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Bulletin One 2012 2013 Final.pdf - Fort Worth ISD

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