Bulletin One 2012 2013 Final.pdf - Fort Worth ISD

IRS Form W-9
12.2 Accounts Payable Procedures
The Accounts Payable Department has created a link under the district’s document center, available to all
district employees, in order to centralize important department documents, forms and other resource
information.
Click on the link below to be redirected to the accounting document center page:
https://portal.fwisd.org/sites/documentcenter/dbf/accountspayable/DepartmentDocuments/Forms/AllItems
.aspx
The following information can be found in the Accounts Payable Document Center page:
A/P Distribution List
List of A/P clerk names and their corresponding vendors.
Accounts Payable Manual
This manual provides guidelines and procedures currently in place for payment process, purchase
orders, reimbursement and other payables.
12.3 Accounting for Fixed Assets
State accounting guidelines require that the assets of the District be properly controlled. The District will
periodically conduct a physical inventory of its capital assets and will develop and maintain procedures to
record the acquisition of, transfer of and disposal of capital assets. This inventory will be an annual fixed
asset inventory for District campuses and will be conducted between January and April each year, with a
2 week window for completion. Campus Principals will be notified through the Learning Networks of
when the annual inventory will take place.
Inventories will be distributed to campuses via email attachments. Responses must be sent to the fixed
asset accountant by return email as outlined in the instructions provided. The fixed asset inventory
authorization letter, sample inventory, inventory procedures and current campus inventory worksheets are
linked at the Accounting Department document center.
In order to follow state guidelines and comply with accounting standards, the District must accurately
account for all fixed assets acquired through purchase, construction or donation. Therefore, all fixed asset
purchases will be made via a system generated purchase order.
A fixed asset is defined as an item of a tangible nature that is not consumed in use, having a useful life of
one (1) year or more and a cost value of $5,000 or more. This no longer includes group assets that have
individual cost values less than $5,000, but when purchased collectively, have a total one-time purchase
cost over $5,000. Fixed assets will be depreciated over an established useful life based on category type.
12.4 Purchase of Fixed Assets
12-13 SY Bulletin Number One 115 Revised: 10/9/2012