Bulletin One 2012 2013 Final.pdf - Fort Worth ISD

II. The nurse or designee (secretary, clerk, assistant principal, etc.) will:
A. Send the required amount of medication for the field trip in the original container and/or any
necessary equipment and supplies, a copy of the completed Medication/Specialized Health
Care Permit, and a copy of the Medication/Specialized Health Care Log with the person
designated by the principal to administer the medication/specialized health care procedure.
B. Place any remaining medication in a medication envelope noting the student’s name, name of
medication, and the number of pills on the envelope. The medication envelope will then be
returned to the locked medication cabinet.
C. Document on original Medication/Specialized Health Care Procedure Log the staff member
that was given the medication/supplies, the time given, and the quantity of medication given.
(Ex: Mrs. Jones/9:15/fieldtrip/2tabs)
D. Once the medication containers/supplies are returned to the nurse/office staff, the nurse or
designee will transfer the pills previously placed in the medication envelope to the medication
container and return the container and other supplies to the locked medication cabinet.
III. The staff member designated to administer medication on the field trip will:
A. Administer the medication/specialized health care procedure at the appropriate time as
indicated on the Medication/Specialized Health Care Procedure Permit.
B. Document the administration of the medication/specialized health care procedure by recording
the time and signing/initialing the copy of the Medication/Specialized Health Care Procedure
Log or by recording the information on the original log in the nurse’s office immediately upon
returning to the school.
C. Upon returning to the school, the designee must immediately return the medication container,
remaining medications, supplies, logs and documentation to the nurse or office staff.
3.13 Procedures for Medication Errors
I. A Medication Incident Report must be completed by the school nurse whenever a medication error
occurs in the FWISD and forwarded to the Director of Health Services for review.
II. All medication errors committed by any FWISD employee that result in a student being seen by a
physician or in an emergency room will be referred to the Human Capital Management
Department after being reviewed by the Director of Health Services. Nurses, when deemed
necessary, will be referred to the Peer Review Committee according to the gravity of the error.
III. Other medication errors involving nurses and health assistants that do not involve students going
to a physician or an emergency room, will be processed by the Director of Health Services as
appropriate for the medication error.
IV. Nurses committing three (3) medication errors within a one-year period will automatically be
referred to the FWISD Peer Review Committee for nurses and to the Human Capital Management
Department. The committee must review the incident and make a determination as to whether a
report to the Texas Board of Nursing is warranted.
12-13 SY Bulletin Number One 55 Revised: 10/9/2012