User Guide for the Polycom SoundStation IP 5000 Phone

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User Guide for the Polycom ® SoundStation ® IP 5000 Phone Updating Contact Directory 26 Note You can add a contact to the Contact Directory, or update or delete an existing contact. Adding Contact Directory Entries You can add contacts to your Contact Directory in the following ways: • Manually (if you have permission to update your Contact Directory). • From a call list. • From a Corporate Directory (if this is set up on your phone). To add a Contact Directory entry manually: 1. Press , and then select Features > Contact Directory. 2. From the Directory screen, press the Add soft key. 3. From the Add To Directory screen, enter the contact information: Your phone may not display all the following fields. For more information, see your system administrator. — (Optional.) Enter the First Name and Last Name of the contact. You can enter a maximum of 32 characters. — (Required.) Enter the Contact phone number. You can enter a maximum of 128 characters. The phone number must be unique, and must not already exist in the directory. If you save an entry with a non-unique phone number, the entry will not be saved. — (Optional.) Update the Speed Dial Index number. The speed dial index number is automatically assigned to the next available index value, up to a maximum value of 9999. You can assign any unused speed dial index number from 1 to 9999. If you assign a speed dial index number that is already taken, the message Speed dial index already exists displays. If you enter an invalid speed dial index number (for example, 0 or 00), the message Speed dial index is invalid displays. — (Optional.) Enter a Label for the contact. You can enter a maximum of 32 characters.
User Guide for the Polycom ® SoundStation ® IP 5000 Phone If you specify a label, the label will be the first item that displays for the contact in the Contact Directory and on the Speed Dial Info screen (before the contact’s first and last names, if specified). For example, in the following figure, Ann Brown has been assigned the label Sales. — (Optional.) Set the Ring Type. For information on setting the ring type, see Setting Unique Ring Tones for Contacts on page 49. — (Optional.) Assign a Divert Contact. The Divert Contact identifies the third party to which you want this contact’s calls sent. You can enter a maximum of 32 characters. — (Optional.) Change the Auto Reject and Auto Divert settings. If you set the Auto Reject field to enabled, the calls from this contact won’t ring on your phone. Your system administrator determines how rejected calls are handled (for example, rejected calls may go to your voice mail system). Calls that are rejected from a contact display in the Missed Calls list. If you set the Auto Divert field to enabled, each time the contact calls, the call will be directed to a third party specified in the Divert Contact field. To toggle between the Enabled and Disabled settings, press . — (Optional.) Change the Watch Buddy and Block Buddy settings. If you enable the Watch Buddy field, you can monitor the contact’s status. If you enable the Block Buddy field, the contact cannot monitor your status. For more information on monitoring status, see Using Buddy Lists on page 31. To toggle between the Enabled and Disabled settings, press . 4. Press the Save soft key. 27
Page 1 and 2: User Guide for the Polycom ® Sound
Page 3 and 4: Contents Changes to This Guide . .
Page 9 and 10: Display Screen User Guide for the P
Page 13 and 14: Entering Data and Enabling Items Us
Page 15 and 16: Calling and Answering Answering Cal
Page 17 and 18: Note Note User Guide for the Polyco
Page 19 and 20: Ending Calls User Guide for the Pol
Page 21 and 22: During Calls Holding and Resuming C
Page 23 and 24: Note User Guide for the Polycom ®
Page 25 and 26: Rejecting Calls from a Contact Note
Page 27 and 28: Using Voice Mail e Using Instant Me
Page 29 and 30: Working with Call Lists Viewing Cal
Page 31: Editing Call List Entries User Guid
Page 35 and 36: Deleting Contact Directory Entries
Page 37 and 38: Using Buddy Lists Updating Presence
Page 41 and 42: Logging In and Out of a Phone User
Page 43 and 44: Locking the Phone About Your User P
Page 51 and 52: Group Paging Mode User Guide for th
Page 53 and 54: Muting Pages User Guide for the Pol
Page 55 and 56: Customizing What is Heard Changing
Page 57 and 58: Changing the Language User Guide fo
Page 59 and 60: Updating the Backlight Your phone
Page 61 and 62: Power and Startup Controls User Gui
Page 63 and 64: Displays Audio Overall Functioning
Page 65 and 66: Safety Notices Service Agreements P
Page 67 and 68: Safety and Compliance User Guide fo
Page 69 and 70: Safety and Compliance (continued) U
Page 71 and 72: End-User License Agreement for Poly
Page 73 and 74: efund the purchase price paid by yo

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