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Using print ranges Print ranges have several uses, including printing only a specific part of the data or printing selected rows or columns on every page. Defining a print range To define a new print range or modify an existing print range: 1) Highlight the range of cells that comprise the print range. 2) Choose Format > Print Ranges > Define. The automatic page break lines are then displayed on the screen. Tip You can check the print range by using File > Page Preview. LibreOffice will only display the cells in the print range. Adding to the print range After defining a print range, you can add more cells to it. This allows multiple, separate areas of the same sheet to be printed, while not printing the whole sheet. After you have defined a print range: 1) Highlight the range of cells to be added to the print range. 2) Choose Format > Print Ranges > Add. This adds the extra cells to the print range. The page break lines display on the screen around this new addition. Note The additional print range will print as a separate page, even if both ranges are on the same sheet. Removing print ranges It may become necessary to remove a defined print range, for example if the whole sheet needs to be printed later, or you no longer wish to print some of the added ranges. Choose Format > Print Ranges > Remove. This removes all defined print ranges on the sheet. After the print range is removed, the default page break lines will appear on the screen. To remove only certain print ranges, see “Editing a print range” below. Editing a print range At any time, you can directly edit the print range, for example to add to, remove or resize part of the print range. Choose Format > Print Ranges > Edit. If you have already selected a print range, the Edit Print Ranges dialog looks something like Figure 138. In this example, three rectangles are selected, each separated by a comma. The first is bounded by cell A3 ($A$3) in the top left and cell C9 ($C$9) in the bottom right corner. The others being D12:F23 and H24:I25. If only a single range is defined, then clicking anywhere in the text entry box shows the selected print range on the screen, bounded in blue, as shown in Figure 139. To directly add new cells to the print range: 1) Type a comma in the text box as the separator for the ranges. Chapter 6 Printing, Exporting, and E-mailing 147
2) Select the cell range using the mouse cursor, or directly type in the cell references using the format of the selection already in the text box. Remember to separate the cell references with a colon. To remove a print range, select the range in the text box and delete it. Make sure the remaining ranges only have a single comma as a separator and that there is not a comma at the end of the sequence. To resize a print range, edit the data in the text box for the range. Figure 138: Edit a print range Figure 139: Print range marked by colored box. Page break lines visible around the selection Viewing print ranges Because defined print ranges are formatted with automatic page breaks, they can be viewed by using the Page Break Preview screen, select View > Page Break Preview from the menu bar. Figure 140: The defined print range 148 LibreOffice 3.4 Calc Guide
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
Page 93 and 94: To move a chart interactively: 1) C
Page 95 and 96: Figure 94: Pie charts As the Chart
Page 97 and 98: As shown in Figure 97, an area char
Page 99 and 100: Bubble charts A bubble chart is a v
Page 101 and 102: Figure 104: Adjusting data series f
Page 103 and 104: Chapter 4 Using Styles and Template
Page 105 and 106: Cell styles Similar to paragraph st
Page 107 and 108: Using the Apply Style list You can
Page 109 and 110: Category In Calc, the only option i
Page 111 and 112: Borders The Border and Background t
Page 113 and 114: Figure 114: Choosing to copy styles
Page 115 and 116: Creating a template You can create
Page 117 and 118: Caution Note If you choose Keep Old
Page 119 and 120: Associating a spreadsheet with a di
Page 121 and 122: Chapter 5 Using Graphics in Calc
Page 123 and 124: 3) On the Insert Picture dialog, na
Page 125 and 126: Note Going the other way, from embe
Page 127 and 128: Figure 124: The Picture Toolbar Tab
Page 129 and 130: Caution Adjusting colors Applying L
Page 131 and 132: Resizing a bit-mapped (raster) imag
Page 133 and 134: Group To group images: 1) Select on
Page 135 and 136: If support for Asian languages has
Page 137 and 138: Calc provides several options to re
Page 139 and 140: Figure 133: The dialog to create or
Page 141 and 142: Quick printing Click the Print File
Page 143: Selecting sheets to print In additi
Page 147 and 148: Defining a custom print range In ad
Page 149 and 150: Printing options setup in page styl
Page 151 and 152: From here you can also set the marg
Page 153 and 154: Controlling PDF content and quality
Page 155 and 156: Figure 149: Initial View page of PD
Page 157 and 158: Security page of PDF Options dialog
Page 159 and 160: 2) In your e-mail program, enter th
Page 161 and 162: Chapter 7 Using Formulas and Functi
Page 163 and 164: Figure 154: Error checking of formu
Page 165 and 166: Formula Description =AVERAGE(BloodS
Page 167 and 168: Taking this example further, if the
Page 169 and 170: Examples Figure 160: Reference Oper
Page 171 and 172: Figure 161: Relative references You
Page 173 and 174: Order of calculation Order of calcu
Page 175 and 176: Figure 163: Combining data from sev
Page 177 and 178: 6) Click Yes. You have now copied t
Page 179 and 180: The formula then uses the IF functi
Page 181 and 182: Figure 170: Function Wizard after s
Page 183 and 184: Place a unique formula in each cell
Page 185 and 186: Figure 175: Division by zero soluti
Page 187 and 188: ) Initiate trace by clicking Trace
Page 189 and 190: Simple statistics Another common us
Page 191 and 192: determined by the closest multiple
Page 193 and 194: Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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