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Linking to external data............................................................................................................ 253 Linking to registered data sources........................................................................................... 258 Embedding spreadsheets........................................................................................................ 261 Chapter 11 Sharing and Reviewing Documents...............................................................................267 Introduction.............................................................................................................................. 268 Sharing documents (collaboration).......................................................................................... 268 Recording changes.................................................................................................................. 270 Adding comments to changes.................................................................................................. 272 Adding other comments........................................................................................................... 273 Reviewing changes.................................................................................................................. 275 Merging documents................................................................................................................. 277 Comparing documents............................................................................................................. 278 Saving versions....................................................................................................................... 279 Chapter 12 Calc Macros...................................................................................................................... 281 Introduction.............................................................................................................................. 282 Using the macro recorder........................................................................................................ 282 Write your own functions.......................................................................................................... 285 Accessing cells directly............................................................................................................ 291 Sorting..................................................................................................................................... 293 Conclusion............................................................................................................................... 294 Chapter 13 Calc as a Simple Database..............................................................................................295 Introduction.............................................................................................................................. 296 Associating a range with a name............................................................................................. 297 Sorting..................................................................................................................................... 302 Filters....................................................................................................................................... 303 Calc functions similar to database functions............................................................................ 310 Database-specific functions..................................................................................................... 318 Conclusion............................................................................................................................... 319 Chapter 14 Setting up and Customizing Calc...................................................................................321 Introduction.............................................................................................................................. 322 Choosing options that affect all of LibreOffice.......................................................................... 322 Choosing options for loading and saving documents............................................................... 326 Choosing options for Calc........................................................................................................ 329 Changing default colors for charts........................................................................................... 338 Controlling Calc’s AutoCorrect functions.................................................................................. 339 Customizing the user interface.................................................................................................339 Adding functionality with extensions........................................................................................ 347 Appendix A Keyboard Shortcuts.........................................................................................................349 Introduction.............................................................................................................................. 350 6 LibreOffice 3.4 Calc Guide
Note for Mac users...................................................................................................................350 Navigation and selection shortcuts.......................................................................................... 350 Function key shortcuts............................................................................................................. 352 Arrow key shortcuts................................................................................................................. 353 Cell formatting shortcuts.......................................................................................................... 353 Pivot table shortcuts.................................................................................................................354 Appendix B Description of Functions.................................................................................................355 Functions available in Calc...................................................................................................... 356 Mathematical functions............................................................................................................ 356 Financial analysis functions..................................................................................................... 360 Statistical analysis functions.................................................................................................... 370 Date and time functions........................................................................................................... 376 Logical functions...................................................................................................................... 379 Informational functions............................................................................................................. 380 Database functions.................................................................................................................. 381 Array functions......................................................................................................................... 383 Spreadsheet functions............................................................................................................. 384 Text functions........................................................................................................................... 388 Add-in functions....................................................................................................................... 391 Appendix C Calc Error Codes..............................................................................................................395 Introduction to Calc error codes............................................................................................... 396 Error codes displayed within cells............................................................................................ 397 General error codes................................................................................................................. 398 Index.................................................................................................................................. 400 LibreOffice 3.4 Calc Guide 7
Page 1 and 2: LibreOffice 3.4 Calc Guide Using Sp
Page 3 and 4: Contents Copyright.................
Page 5: Using print ranges.................
Page 9 and 10: Who is this book for? Anyone who wa
Page 11 and 12: What are all these things called? T
Page 13 and 14: Chapter 1 Introducing Calc Using Sp
Page 15 and 16: Figure 2: Parts of the Calc window
Page 17 and 18: Moving toolbars To move a docked to
Page 19 and 20: Formatting toolbar In the Formattin
Page 21 and 22: Status bar The Calc status bar prov
Page 23 and 24: Figure 15: LibreOffice Start Center
Page 25 and 26: characters are used to separate the
Page 27 and 28: Figure 18. Saving a spreadsheet in
Page 29 and 30: Figure 20: Two levels of password p
Page 31 and 32: Using the Tab and Enter keys • Pr
Page 33 and 34: Figure 23. Sheet tab arrows Selecti
Page 35 and 36: Selecting sheets You can select eit
Page 37 and 38: • Click in an empty space at the
Page 39 and 40: Deleting sheets Figure 28: Move/Cop
Page 41 and 42: Figure 30 shows some frozen rows an
Page 43 and 44: Tip Splitting the screen vertically
Page 45 and 46: Tip Ranges, scenarios, pictures, an
Page 47 and 48: Chapter 2 Entering, Editing, and Fo
Page 49 and 50: Entering dates and times Select the
Page 51 and 52: Caution Choices that are not availa
Page 53 and 54: Using selection lists Selection lis
Page 55 and 56: Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
Page 61 and 62:
Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
Page 201 and 202:
listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
Page 291 and 292:
Associating a range with a name In
Page 293 and 294:
Table 14. com.sun.star.sheet.NamedR
Page 295 and 296:
A database range provides behavior
Page 297 and 298:
Caution When a cell is moved during
Page 299 and 300:
Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
Page 323 and 324:
General options for Calc In the Opt
Page 325 and 326:
Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
Page 339 and 340:
Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
Page 371 and 372:
Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
Page 387 and 388:
Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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