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Strikethrough The strikethrough options include lines, slashes, and Xs. Relief The relief options are embossed (raised text), engraved (sunken text), outline, and shadow. Setting cell alignment and orientation Some of the cell alignment and orientation icons are not shown by default on the Formatting toolbar. To show them, click on the small arrow at the right-hand end of the toolbar and select them from the list of icons. Figure 56: Cell alignment and orientation Some of the alignment and orientation icons are available only if you have Asian or CTL (Complex Text Layout) languages enabled (in Tools > Options > Language Settings > Languages). If you select a non-valid icon from the list, it will not appear on the toolbar. For more control and other choices, use the Alignment page (Figure 49) of the Format Cells dialog to set the horizontal and vertical alignment and rotate the text. If you have Asian languages enabled, then the Text orientation section shows an extra option (labeled Asian layout mode) under the Vertically stacked option, as shown in Figure 57. Figure 57: Asian layout mode option The difference in results between having Asian layout mode on or off is shown in Figure 58. 62 LibreOffice 3.4 Calc Guide
Formatting the cell borders Figure 58: Types of vertical stacking To quickly choose a line style and color for the borders of a cell, click the small arrows next to the Line Style and Line Color icons on the Formatting toolbar. If the Line Style and Line Color icons are not displayed in the Formatting toolbar, select the down arrow on the right side of the bar, then select Visible Buttons. In each case, a palette of choices is displayed. For more control, including the spacing between the cell borders and the text, use the Borders tab of the Format Cells dialog. There you can also define a shadow. See Chapter 4 for details. Unexpected results can occur when formatting cell borders within a range of cells that already have borders formatted. The newly formatted borders may not be visible on all edges, and may not print either. To ensure that all the newly formatted borders are visible and will print, you may have to increase the border width by trial and error to a size sufficiently large to override adjacent cell border settings. Use the Print Preview control to ensure that borders are visible for printing. Note The cell border properties apply to a cell, and can only be changed if you are editing that cell. For example, if cell C3 has a top border (which would be equivalent visually to a bottom border on C2), that border can only be removed by selecting C3. It cannot be removed in C2. Formatting the cell background To quickly choose a background color for a cell, click the small arrow next to the Background Color icon on the Formatting toolbar. A palette of color choices, similar to the Font Color palette, is displayed. (To define custom colors, use Tools > Options > LibreOffice > Colors. See Chapter 14 for more information.) You can also use the Background tab of the Format Cells dialog. See Chapter 4 for details. Chapter 2 Entering, Editing, and Formatting Data 63
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
Page 9 and 10: Who is this book for? Anyone who wa
Page 11 and 12: What are all these things called? T
Page 13 and 14: Chapter 1 Introducing Calc Using Sp
Page 15 and 16: Figure 2: Parts of the Calc window
Page 17 and 18: Moving toolbars To move a docked to
Page 19 and 20: Formatting toolbar In the Formattin
Page 21 and 22: Status bar The Calc status bar prov
Page 23 and 24: Figure 15: LibreOffice Start Center
Page 25 and 26: characters are used to separate the
Page 27 and 28: Figure 18. Saving a spreadsheet in
Page 29 and 30: Figure 20: Two levels of password p
Page 31 and 32: Using the Tab and Enter keys • Pr
Page 33 and 34: Figure 23. Sheet tab arrows Selecti
Page 35 and 36: Selecting sheets You can select eit
Page 37 and 38: • Click in an empty space at the
Page 39 and 40: Deleting sheets Figure 28: Move/Cop
Page 41 and 42: Figure 30 shows some frozen rows an
Page 43 and 44: Tip Splitting the screen vertically
Page 45 and 46: Tip Ranges, scenarios, pictures, an
Page 47 and 48: Chapter 2 Entering, Editing, and Fo
Page 49 and 50: Entering dates and times Select the
Page 51 and 52: Caution Choices that are not availa
Page 53 and 54: Using selection lists Selection lis
Page 55 and 56: Figure 46: Defining input help for
Page 57 and 58: Formatting multiple lines of text M
Page 59: • Apply any of the data types in
Page 63 and 64: Before you format a sheet with a th
Page 65 and 66: Hiding and showing data When elemen
Page 67 and 68: Figure 64: Select Mrs from the Titl
Page 69 and 70: Note Sorting records A maximum of e
Page 71 and 72: Using the Find toolbar The Find too
Page 73 and 74: Finding and replacing cell styles T
Page 75 and 76: Chapter 3 Creating Charts and Graph
Page 77 and 78: Next, open the Chart Wizard dialog
Page 79 and 80: Selecting data series Figure 78: Am
Page 81 and 82: Figure 80: Elements of 2D chart Fig
Page 83 and 84: Figure 94 on page 97 shows examples
Page 85 and 86: Formatting charts The Format menu h
Page 87 and 88: You can also use the Transparency p
Page 89 and 90: Figure 88: Setting the illumination
Page 91 and 92: The other tabs on the dialog, Line,
Page 93 and 94: To move a chart interactively: 1) C
Page 95 and 96: Figure 94: Pie charts As the Chart
Page 97 and 98: As shown in Figure 97, an area char
Page 99 and 100: Bubble charts A bubble chart is a v
Page 101 and 102: Figure 104: Adjusting data series f
Page 103 and 104: Chapter 4 Using Styles and Template
Page 105 and 106: Cell styles Similar to paragraph st
Page 107 and 108: Using the Apply Style list You can
Page 109 and 110: Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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