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Criteria Type Function Result Description Regular expression =COUNTIF(B1:C16; "9.*") 12 Finds numbers or text that start with 9. Reference a cell =COUNTIF(B1:C16; B3) 3 Finds a number or number and text depending on the data type in cell B3. Regular expression =SUMIF(A1:A16; "B.*"; B1:B16) 227 Sum Column B for names in Col. A starting with the letter B. Ignore filtered cells using SUBTOTAL The SUBTOTAL function applies a function (see Table 20) to a range of data, but it ignores cells hidden by a filter and cells that already contain a SUBTOTAL. For example, =SUBTOTAL(2, "B2:B16") counts the number of cells in B2:B16 that are not hidden by a filter. Table 20. Function index for the SUBTOTAL function. Function index Function 1 AVERAGE 2 COUNT 3 COUNTA 4 MAX 5 MIN 6 PRODUCT 7 STDEV 8 STDEVP 9 SUM 10 VAR 11 VARP Tip Do not forget that the SUBTOTAL function ignores cells that use the SUBTOTAL function. Say you have a spreadsheet that tracks investments. The retirement investments are grouped together with a subtotal. The same is true of regular investments. You can use a single subtotal that includes the entire range without worrying about the subtotal cells. Using formulas to find data Calc offers numerous methods to find data in a sheet. For example, Edit > Find & Replace moves the display cursor based on simple and advanced searching. Use Data > Filter to limit what is displayed rather than simply moving the cursor. Calc also offers lookup functions used in formulas, for example a formula to look up a student’s grade based on their test score. 312 LibreOffice 3.4 Calc Guide
Search a block of data using VLOOKUP Use VLOOKUP to search the first column (columns are vertical) of a block of data and return the value from another column in the same row. For example, search the first column for the name “Fred” and then return the value in the cell two columns to the right. VLOOKUP supports two forms: VLOOKUP(search_value; search_range; return_column_index) VLOOKUP(search_value; search_range; return_column_index; sort_order) The first argument, search_value, identifies the value to find. The search value can be text, a number, or a regular expression. For example, Fred searches for the text Fred, 4 searches for the number 4, and F.* is the regular expression for finding something that starts with the letter F. The second argument, search_range, identifies the cells to search; only the first column is searched. For example, B3:G10 searches the same sheet containing the VLOOKUP formula and Sheet2.B3:G10 searches the range B3:G10 on the sheet named Sheet2. The return_column_index identifies the column to return; a value of 1 returns the first column in the range. The statement =VLOOKUP("Bob"; A1:G9; 1) finds the first row in A1:G9 containing the text Bob, and returns the value in the first column. The first column is the searched column, so the text Bob is returned. If the column index is 2, then the value in the cell to the right of Bob is returned: column B. The final column, sort_order, is optional. The default value for sort_order is 1, which specifies that the first column is sorted in ascending order; a value of 0 specifies that the data is not sorted. A non-sorted list is searched by sequentially checking every cell in the first column for an exact match. If an exact match is not found, the text #N/A is returned. A more efficient search routine is used if the data is sorted in ascending order. If one exact match exists, the returned value is the same as for a non-sorted list; but it is faster. If a match does not exist, the largest value in the column that is less than or equal to the search value is returned. For example, searching for 7 in (3, 5, 10) returns 5 because 7 is between 5 and 10. Searching for 27 returns 10, and searching for 2 returns #N/A because there is no match and no value less than 2. Use VLOOKUP when: • The data is arranged in rows and you want to return data from the same row. For example, student names with test and quiz scores to the right of the student’s name. • Searching the first column of a range of data. Search a block of data using HLOOKUP Use HLOOKUP to search the first row (rows are horizontal) of a block of data and return the value from a row in the same column. HLOOKUP supports the same form and arguments as VLOOKUP: HLOOKUP(search_value; search_range; return_row_index) HLOOKUP(search_value; search_range; return_row_index; sort_order) Use HLOOKUP when: • The data is arranged in columns and you want to return data from the same column. For example, student names with test and quiz scores underneath the student’s name. • Searching the first row of a range of data. Search a row or column using LOOKUP LOOKUP is similar to HLOOKUP and VLOOKUP. The search range for the LOOKUP function is a single sorted row or column. LOOKUP has two forms: LOOKUP(search_value; search_range) LOOKUP(search_value; search_range; return_range) Chapter 13 Calc as a Simple Database 313
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
Page 255 and 256: Viewing data sources Open a documen
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Page 269 and 270: Formatting comments You can change
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Page 273 and 274: Saving versions Most documents go t
Page 275 and 276: Chapter 12 Calc Macros Automating r
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Page 297 and 298: Caution When a cell is moved during
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Page 311 and 312: Listing 20. Better use of OFFSET. =
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Page 315 and 316: Introduction This chapter describes
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Page 325 and 326: Figure 333: Selecting view options
Page 327 and 328: Figure 334: Calc calculation option
Page 329 and 330: Sort Lists options In the Options d
Page 331 and 332: Figure 339: Calc grid options Print
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Page 335 and 336: Adding a command to a menu You can
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Page 341 and 342: Appendix A Keyboard Shortcuts
Page 343 and 344: Shortcut Keys Effect Ctrl+Up Arrow
Page 345 and 346: Arrow key shortcuts Table 32. Arrow
Page 347 and 348: Appendix B Description of Functions
Page 349 and 350: Syntax Description ASINH(number) Re
Page 351 and 352: Syntax Description PRODUCT(number 1
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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