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Editing hyperlinks To edit an existing link, place the cursor anywhere in the link and click the Hyperlink icon on the Standard toolbar or select Edit > Hyperlink from the menu bar. The Hyperlink dialog (Figure 260) opens. If the Hyperlink is in button form, the spreadsheet must have Design Mode on in order to edit the Hyperlink. Make your changes and click Apply. If you need to edit several hyperlinks, you can leave the Hyperlink dialog open until you have edited all of them. Be sure to click Apply after each one. When you are finished, click Close. Removing hyperlinks You can remove the clickable link from hyperlink text—leaving just the text—by right-clicking on the link and selecting Default Formatting. This option is also available from the Format menu. You may then need to re-apply some formatting in order for it to match the rest of your document. To erase the link text or button from the document completely, select it and press the Backspace or Delete key. Linking to external data With the help of the Web Page Query import filter, you can insert tables from HTML documents into Calc. You can use the same method to insert data located within named ranges from a LibreOffice Calc or Microsoft Excel spreadsheet, into a Calc spreadsheet. (To use other data sources, including database files in LibreOffice Base, see “Linking to registered data sources” on page 258.) You can do this in two ways: using the External Data dialog or using the Navigator. If your file has named ranges or named tables, and you know the name of the range or table you want to link to, using the External Data dialog method is quick and easy. However, if the file has several tables, and you want to pick only one of them, you may not be able to easily determine which is which; in that case, the Navigator method may be easier. Using the External Data dialog 1) Open the Calc document where the external data is to be inserted. This is the target document. 2) Select the cell where the upper left-hand cell of the external data is to be inserted. 3) Choose Insert > Link to External Data. 4) On the External Data dialog, type the URL of the source document or select it from the drop-down list if it's listed. • For entries typed in, press Enter on completion. • File selections from the drop-down list will load automatically. 5) You can also click the [...] button to open the Insert (file selection) dialog. Selecting a file and then pressing Insert loads the list of available tables. If the source document is a Web page, choose Web Page Query (OpenOffice Calc) as the file type (see Figure 262). Enter the URL as the file name. Press Insert. Chapter 10 Linking Calc Data 253
Figure 262: Using a Web Query to link data directly to a web page 6) For URLs to HTML (web) documents, pressing Enter at step 4, or Insert at step 5, opens the Import Options dialog. This allows you to choose the import language of the site. Select Automatic to let Calc import the data directly, or select Custom and choose from the dropdown list of languages available. You can also select the option to have Calc recognise special numbers such as dates on import. Figure 263: Import Options dialog 7) Click OK and Calc loads the list of available tables (Figure 264). The filter can create names for cell ranges as they are imported. As much formatting as possible is retained while the filter intentionally does not import any images. The filter additionally creates two entries to the list: HTML_all to permit selection of the entire document, and HTML_tables to permit selection of all the tables. 8) In the Available tables/range list, select the named ranges or tables you want to insert (hold Ctrl to select multiple entries). The OK button then becomes available. You can also specify that the ranges or tables are updated every (number of) seconds. 9) Click OK to close the dialog and insert the linked data. 254 LibreOffice 3.4 Calc Guide
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Page 213 and 214: Filtering To limit the Pivot Table
Page 215 and 216: Figure 220: Formula reference to a
Page 217 and 218: Figure 223: Second syntax variation
Page 219 and 220: Introduction Once you are familiar
Page 221 and 222: Creating subtotals Subtotals are im
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Page 227 and 228: 5) Optionally select or deselect th
Page 229 and 230: Tracking values in scenarios Figure
Page 231 and 232: Tip You may find it easier to mark
Page 233 and 234: Multiple operations across rows and
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Page 263 and 264: Opening a shared spreadsheet When y
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Page 273 and 274: Saving versions Most documents go t
Page 275 and 276: Chapter 12 Calc Macros Automating r
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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