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Introduction You can use Calc without a pointing device such as a mouse or trackball, by using its built-in keyboard shortcuts. LibreOffice has a general set of keyboard shortcuts, available in all components, and a componentspecific set directly related to the work of that component. For help with LibreOffice’s keyboard shortcuts or using LibreOffice with a keyboard only, search the Help supplied with LibreOffice (also available online at http://help.libreoffice.org) using the “shortcut” or “accessibility” keywords. In addition to using the built-in keyboard shortcuts listed in this Appendix, you can define your own. See Chapter 14, Setting Up and Customizing Calc, for instructions. Formatting and editing shortcuts are described in Chapter 2, Entering, Editing, and Formatting Data. Note for Mac users Some keystrokes and menu items are different on a Mac from those used in Windows and Linux. The table below gives some common substitutions for the instructions in this chapter. For a more detailed list, see the application Help. Windows or Linux Mac equivalent Effect Tools > Options menu selection LibreOffice > Preferences Access setup options Right-click Control+click Opens a context menu Ctrl (Control) z (Command) Used with other keys F5 Shift+z+F5 Opens the Navigator F11 z+T Opens the Styles and Formatting window Navigation and selection shortcuts Table 30: Spreadsheet navigation shortcuts Shortcut Keys Effect Ctrl+Home Moves the cursor to the first cell in the sheet (cell A1). Ctrl+End Moves the cursor to the last cell on the sheet that contains data. Home Moves the cursor to the first cell of the current row. End Moves the cursor to the last cell of the current row in a column containing data. Ctrl+Left Arrow Moves the cursor to the left edge of the current data range. If the column to the left of the cell that contains the cursor is empty, the cursor moves to the next column to the left that contains data. Ctrl+Right Arrow Moves the cursor to the right edge of the current data range. If the column to the right of the cell that contains the cursor is empty, the cursor moves to the next column to the right that contains data. 350 LibreOffice 3.4 Calc Guide
Shortcut Keys Effect Ctrl+Up Arrow Moves the cursor to the top edge of the current data range. If the row above the cell that contains the cursor is empty, the cursor moves up to the next row that contains data. Ctrl+Down Arrow Moves the cursor to the bottom edge of the current data range. If the row below the cell that contains the cursor is empty, the cursor moves down to the next row that contains data. Ctrl+Shift+Arrow Selects all cells containing data from the current cell to the end of the continuous range of data cells, in the direction of the arrow pressed. If used to select rows and columns together, a rectangular cell range is selected. Ctrl+Page Up Moves one sheet to the left. In the page preview it moves to the previous print page. Ctrl+Page Down Moves one sheet to the right. In the page preview it moves to the next print page. Page Up Moves the viewable rows up one screen. Page Down Moves the viewable rows down one screen. Alt+Page Up Moves the viewable columns one screen to the left. Alt+Page Down Moves the viewable columns one screen to the right. Shift+Ctrl+Page Up Adds the previous sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this combination only selects the previous sheet. Makes the previous sheet the current sheet. Shift+Ctrl+Page Down Adds the next sheet to the current selection of sheets. If all the sheets in a spreadsheet are selected, this combination only selects the next sheet. Makes the next sheet the current sheet. Ctrl+* Selects the data range that contains the cursor. A range is a contiguous cell range that contains data and is bounded by empty rows and columns. The “*” key is the multiplication sign on the numeric key pad. Ctrl+/ Selects the matrix formula range that contains the cursor. The “/” key is the division sign on the numeric key pad. Enter — in a selected range By default, moves the cursor down one cell in a selected range. To specify the direction that the cursor moves, choose Tools > Options > LibreOffice Calc > General. Appendix A Keyboard Shortcuts 351
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
Page 291 and 292: Associating a range with a name In
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Page 295 and 296: A database range provides behavior
Page 297 and 298: Caution When a cell is moved during
Page 299 and 300: Figure 320: Use the standard filter
Page 301 and 302: REM empty filter descriptor. oFilte
Page 303 and 304: The filter created in Listing 17 fi
Page 305 and 306: Function Description STDEVA Estimat
Page 307 and 308: Search a block of data using VLOOKU
Page 309 and 310: The formula =VLOOKUP(83; $Sheet2.$A
Page 311 and 312: Listing 20. Better use of OFFSET. =
Page 313 and 314: The database argument is the cell r
Page 315 and 316: Introduction This chapter describes
Page 317 and 318: Modify the color components as requ
Page 319 and 320: Appearance options On the LibreOffi
Page 321 and 322: VBA Properties Load/Save options On
Page 323 and 324: General options for Calc In the Opt
Page 325 and 326: Figure 333: Selecting view options
Page 327 and 328: Figure 334: Calc calculation option
Page 329 and 330: Sort Lists options In the Options d
Page 331 and 332: Figure 339: Calc grid options Print
Page 333 and 334: Figure 342: The Menus page of the C
Page 335 and 336: Adding a command to a menu You can
Page 337 and 338: The new toolbar now appears on the
Page 339 and 340: Figure 347: Assigning a cell style
Page 341: Appendix A Keyboard Shortcuts
Page 345 and 346: Arrow key shortcuts Table 32. Arrow
Page 347 and 348: Appendix B Description of Functions
Page 349 and 350: Syntax Description ASINH(number) Re
Page 351 and 352: Syntax Description PRODUCT(number 1
Page 353 and 354: Accounting systems vary in the numb
Page 355 and 356: Syntax Description CUMIPMT_ADD(rate
Page 357 and 358: Syntax Description INTRATE(settleme
Page 359 and 360: Syntax Description PMT(rate; NPER;
Page 361 and 362: Syntax Description VDB(cost; salvag
Page 363 and 364: Syntax Description CHIINV(number; d
Page 365 and 366: Syntax Description INTERCEPT(data_Y
Page 367 and 368: Syntax Description RANK(value; data
Page 369 and 370: Caution Table 39: Data and time fun
Page 371 and 372: Syntax Description WORKDAY(start_da
Page 373 and 374: Syntax Description ISNA(value) Retu
Page 375 and 376: Syntax Description DVAR(database; d
Page 377 and 378: Syntax Description AREAS(reference)
Page 379 and 380: Syntax Description OFFSET(reference
Page 381 and 382: Syntax Description DECIMAL(text; ra
Page 383 and 384: Syntax Description T(value) Convert
Page 385 and 386: Syntax Description IMARGUMENT(compl
Page 387 and 388: Introduction to Calc error codes Ca
Page 389 and 390: General error codes The following t
Page 391 and 392: 400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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