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Figure 141: The preview screen for the defined print range. The print ranges are outlined by default with a blue border, and contain a centered page number in gray. The nonprinting area has a gray background. To exit the Page Break Preview screen, select View > Normal from the menu bar. Printing rows or columns on every page If a sheet is printed on multiple pages, you can set up certain rows or columns to repeat on each printed page. For example, if the top two rows of the sheet as well as column A need to be printed on all pages, do the following: 1) Choose Format > Print Ranges > Edit. On the Edit Print Ranges dialog, type the rows in the text entry box under Rows to repeat. For example, to repeat rows 1 and 2, type $1:$2. This automatically changes Rows to repeat from - none - to - user defined -. 2) To repeat columns, type the columns in the text entry box under Columns to repeat. For example, to repeat column A, type $A. This automatically changes Columns to repeat from - none - to - user defined -. 3) Click OK. Note You do not need to select the entire range of the rows to be repeated; simply select one cell in each row. Figure 142: Specifying repeating rows Chapter 6 Printing, Exporting, and E-mailing 149
Defining a custom print range In addition to highlighting a print range for each print job, you can define a range of cells to be used repeatedly. This may be useful if there are different areas of a large spreadsheet that need to be printed for different reports. Several different print ranges can be defined to meet this need. 1) To define a print range, use the same procedure as labeling an area of the sheet. Highlight the cells you want to define as a print range and select Insert > Names > Define. (The cells can be highlighted after opening the Define Names dialog as well.) 2) Ensure Document (Global) is selected in the Scope box. 3) On the Define Names dialog (Figure 143), type a name for the range in the text box with the blinking cursor. The name of the range cannot contain any spaces. Figure 143: Define Names dialog 4) Click the More button in the dialog and then select the Print range option. Click the Add button. 5) Click OK. To print this range: 1) Choose Format > Print Ranges > Edit (Figure 138). The previously defined area now appears in the drop-down box under Print range. 2) Select the defined print range and click OK. This method can be useful to quickly change the print range without highlighting a large area of cells every time. 150 LibreOffice 3.4 Calc Guide
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
Page 95 and 96: Figure 94: Pie charts As the Chart
Page 97 and 98: As shown in Figure 97, an area char
Page 99 and 100: Bubble charts A bubble chart is a v
Page 101 and 102: Figure 104: Adjusting data series f
Page 103 and 104: Chapter 4 Using Styles and Template
Page 105 and 106: Cell styles Similar to paragraph st
Page 107 and 108: Using the Apply Style list You can
Page 109 and 110: Category In Calc, the only option i
Page 111 and 112: Borders The Border and Background t
Page 113 and 114: Figure 114: Choosing to copy styles
Page 115 and 116: Creating a template You can create
Page 117 and 118: Caution Note If you choose Keep Old
Page 119 and 120: Associating a spreadsheet with a di
Page 121 and 122: Chapter 5 Using Graphics in Calc
Page 123 and 124: 3) On the Insert Picture dialog, na
Page 125 and 126: Note Going the other way, from embe
Page 127 and 128: Figure 124: The Picture Toolbar Tab
Page 129 and 130: Caution Adjusting colors Applying L
Page 131 and 132: Resizing a bit-mapped (raster) imag
Page 133 and 134: Group To group images: 1) Select on
Page 135 and 136: If support for Asian languages has
Page 137 and 138: Calc provides several options to re
Page 139 and 140: Figure 133: The dialog to create or
Page 141 and 142: Quick printing Click the Print File
Page 143 and 144: Selecting sheets to print In additi
Page 145: 2) Select the cell range using the
Page 149 and 150: Printing options setup in page styl
Page 151 and 152: From here you can also set the marg
Page 153 and 154: Controlling PDF content and quality
Page 155 and 156: Figure 149: Initial View page of PD
Page 157 and 158: Security page of PDF Options dialog
Page 159 and 160: 2) In your e-mail program, enter th
Page 161 and 162: Chapter 7 Using Formulas and Functi
Page 163 and 164: Figure 154: Error checking of formu
Page 165 and 166: Formula Description =AVERAGE(BloodS
Page 167 and 168: Taking this example further, if the
Page 169 and 170: Examples Figure 160: Reference Oper
Page 171 and 172: Figure 161: Relative references You
Page 173 and 174: Order of calculation Order of calcu
Page 175 and 176: Figure 163: Combining data from sev
Page 177 and 178: 6) Click Yes. You have now copied t
Page 179 and 180: The formula then uses the IF functi
Page 181 and 182: Figure 170: Function Wizard after s
Page 183 and 184: Place a unique formula in each cell
Page 185 and 186: Figure 175: Division by zero soluti
Page 187 and 188: ) Initiate trace by clicking Trace
Page 189 and 190: Simple statistics Another common us
Page 191 and 192: determined by the closest multiple
Page 193 and 194: Advanced functions As is common wit
Page 195 and 196: Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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