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Figure 212: Custom sorting Sort manually by using drag and drop You can change the order within the categories by moving the cells with the category values in the result table of the Pivot Table. The cell will be inserted above the cell on which you drop it. Be aware that in Calc a cell must be selected. It is not enough that this cell contains the cell cursor. The background of a selected cell is marked with a different color. To achieve this, click in one cell with no extra key pressed and redo this by pressing also the Shift or Ctrl key. Another possibility is to keep the mouse button pressed on the cell you want to select, move the mouse to a neighbor cell and move back to your original cell before you release the mouse button. Sort automatically To sort automatically, right-click within the Pivot Table and choose Edit Layout, to open the DataPilot (Figure 182). Within the Layout area of the DataPilot, double-click the row or column field you want to sort. In the Data Field dialog that opens, click Options to display the Data Field Options dialog (Figure 213). For Sort by choose either Ascending or Descending. On the left side is a drop-down list where you can choose the field this setting should apply to. With this method you can specify that sorting does not happen according to the categories but according to the results of the data field. Chapter 8 Using Pivot Tables 215
Figure 213: Options for a row or column field Drilling (showing details) Drill allows you to show the related detailed data for a single, compressed value in the Pivot Table result. To activate a drill, double-click on the cell or choose Data > Group and Outline > Show Details. There are two possibilities: 1) The active cell is a row or column field. In this case, drill means an additional breakdown into the categories of another field. For example, double-click on the cell with the value golfing. In this instance the values that are aggregated within golfing can be subdivided using another field. Figure 214: Before the drill down for the category golfing A dialog appears allowing you to select the field to use for further subdivision. In this example, employee. To hide the details again, double-click on the cell golfing or choose Data > Group and Outline > Hide Details. 216 LibreOffice 3.4 Calc Guide
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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Page 161 and 162: Chapter 7 Using Formulas and Functi
Page 163 and 164: Figure 154: Error checking of formu
Page 165 and 166: Formula Description =AVERAGE(BloodS
Page 167 and 168: Taking this example further, if the
Page 169 and 170: Examples Figure 160: Reference Oper
Page 171 and 172: Figure 161: Relative references You
Page 173 and 174: Order of calculation Order of calcu
Page 175 and 176: Figure 163: Combining data from sev
Page 177 and 178: 6) Click Yes. You have now copied t
Page 179 and 180: The formula then uses the IF functi
Page 181 and 182: Figure 170: Function Wizard after s
Page 183 and 184: Place a unique formula in each cell
Page 185 and 186: Figure 175: Division by zero soluti
Page 187 and 188: ) Initiate trace by clicking Trace
Page 189 and 190: Simple statistics Another common us
Page 191 and 192: determined by the closest multiple
Page 193 and 194: Advanced functions As is common wit
Page 195 and 196: Important note Unfortunately, due t
Page 197 and 198: Figure 180: Import settings Creatin
Page 199 and 200: For example, if you drag region and
Page 201 and 202: listing of the individual entry. If
Page 203 and 204: Figure 190: Original Pivot Table (t
Page 205 and 206: In the Subtotals section of the Dat
Page 207 and 208: determined mainly by the type of va
Page 209: You can change the default names fo
Page 213 and 214: Filtering To limit the Pivot Table
Page 215 and 216: Figure 220: Formula reference to a
Page 217 and 218: Figure 223: Second syntax variation
Page 219 and 220: Introduction Once you are familiar
Page 221 and 222: Creating subtotals Subtotals are im
Page 223 and 224: You will appreciate this is a tedio
Page 225 and 226: Figure 233: Click the plus buttons
Page 227 and 228: 5) Optionally select or deselect th
Page 229 and 230: Tracking values in scenarios Figure
Page 231 and 232: Tip You may find it easier to mark
Page 233 and 234: Multiple operations across rows and
Page 235 and 236: Figure 243: Example setup for goal
Page 237 and 238: Figure 246: The Solver dialog Figur
Page 239 and 240: Why use multiple sheets? Chapter 1
Page 241 and 242: To insert sheets and name them at t
Page 243 and 244: 2) Now, click on the sheet tab for
Page 245 and 246: 4) Switch back to the original spre
Page 247 and 248: • Document: the hyperlink points
Page 249 and 250: Figure 262: Using a Web Query to li
Page 251 and 252: 6) Select the required range or tab
Page 253 and 254: Figure 269: Using the Name box to f
Page 255 and 256: Viewing data sources Open a documen
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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