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You can also make formula arrays easier to work with if you apply some simple design logic. Place the original and the formula array close together on the same sheet, and use labels for the rows and columns in both. These small exercises in organizational design make working with the formula array much less painful, particularly when you are correcting mistakes or adjusting results. Note If you export a spreadsheet containing multiple operations to Microsoft Excel, the location of the cells containing the formula must be fully defined relative to the data range. Multiple operations in columns or rows In your spreadsheet, enter a formula to calculate a result from values that are stored in other cells. Then, set up a cell range containing a list of alternatives for one of the values used in the formula. The Multiple Operations command produces a list of results adjacent to your alternative values by running the formula against each of these alternatives. Note Before you choose the Data > Multiple Operations option, be sure to select not only your list of alternative values but also the adjacent cells into which the results should be placed. In the Formulas field of the Multiple Operations dialog, enter the cell reference to the formula that you wish to use. The arrangement of your alternative values dictates how you should complete the rest of the dialog. If you have listed them in a single column, you should complete the field for Column input cell. If they are along a single row, complete the Row input cell field. You may also use both in more advanced cases. Both single and double-variable versions are explained below. The above can be explained best by examples. Cell references correspond to those in the following figures. Let’s say you produce toys that you sell for $10 each (cell B1). Each toy costs $2 to make (cell B2), in addition to which you have fixed costs of $10,000 per year (cell B3). How much profit will you make in a year if you sell a particular number of toys? Calculating with one formula and one variable 1) To calculate the profit, first enter any number as the quantity (items sold); in this example, 2000 (cell B4). The profit is found from the formula Profit=Quantity * (Selling price – Direct costs) – Fixed costs. Enter this formula in B5: =B4*(B1-B2)-B3. 2) In column D enter a variety of alternative annual sales figures, one below the other; for example, 500 to 5000, in steps of 500. 3) Select the range D2:E11, and thus the values in column D and the empty cells (which will receive the results of the calculations) alongside in column E. 4) Choose Data > Multiple Operations. 5) With the cursor in the Formulas field of the Multiple operations dialog, click cell B5. 6) Set the cursor in the Column input cell field and click cell B4. This means that B4, the quantity, is the variable in the formula, which is to be replaced by the column of alternative values. Figure 237 shows the worksheet and the Multiple operations dialog. 7) Click OK. The profits for the different quantities are now shown in column E. See Figure 238. Chapter 9 Data Analysis 235
Tip You may find it easier to mark the required reference in the sheet if you click the Shrink icon to reduce the Multiple operations dialog to the size of the input field. The icon then changes to the Maximize icon; click it to restore the dialog to its original size. Figure 237: Sheet and Multiple operations dialog showing input Figure 238: Sheet showing results of multiple operations calculations 236 LibreOffice 3.4 Calc Guide
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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Page 181 and 182: Figure 170: Function Wizard after s
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Page 185 and 186: Figure 175: Division by zero soluti
Page 187 and 188: ) Initiate trace by clicking Trace
Page 189 and 190: Simple statistics Another common us
Page 191 and 192: determined by the closest multiple
Page 193 and 194: Advanced functions As is common wit
Page 195 and 196: Important note Unfortunately, due t
Page 197 and 198: Figure 180: Import settings Creatin
Page 199 and 200: For example, if you drag region and
Page 201 and 202: listing of the individual entry. If
Page 203 and 204: Figure 190: Original Pivot Table (t
Page 205 and 206: In the Subtotals section of the Dat
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Page 209 and 210: You can change the default names fo
Page 211 and 212: Figure 213: Options for a row or co
Page 213 and 214: Filtering To limit the Pivot Table
Page 215 and 216: Figure 220: Formula reference to a
Page 217 and 218: Figure 223: Second syntax variation
Page 219 and 220: Introduction Once you are familiar
Page 221 and 222: Creating subtotals Subtotals are im
Page 223 and 224: You will appreciate this is a tedio
Page 225 and 226: Figure 233: Click the plus buttons
Page 227 and 228: 5) Optionally select or deselect th
Page 229: Tracking values in scenarios Figure
Page 233 and 234: Multiple operations across rows and
Page 235 and 236: Figure 243: Example setup for goal
Page 237 and 238: Figure 246: The Solver dialog Figur
Page 239 and 240: Why use multiple sheets? Chapter 1
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Page 243 and 244: 2) Now, click on the sheet tab for
Page 245 and 246: 4) Switch back to the original spre
Page 247 and 248: • Document: the hyperlink points
Page 249 and 250: Figure 262: Using a Web Query to li
Page 251 and 252: 6) Select the required range or tab
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Page 255 and 256: Viewing data sources Open a documen
Page 257 and 258: Object Linking and Embedding (OLE)
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Page 263 and 264: Opening a shared spreadsheet When y
Page 265 and 266: Note It is not necessary to passwor
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Page 269 and 270: Formatting comments You can change
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Page 273 and 274: Saving versions Most documents go t
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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