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Chapter 10 Linking Calc Data Sharing data in and out of Calc
Why use multiple sheets? Chapter 1 introduced the concept of multiple sheets in a spreadsheet. Multiple sheets help keep information organized; once you link those sheets together, you unleash the full power of Calc. Consider this case. John is having trouble keeping track of his personal finances. He has several bank accounts and the information is scattered and disorganized. He can’t get a good grasp on his finances until he can see everything at once. To resolve this, John decided to track his finances in LibreOffice Calc. John knows Calc can do simple mathematical computations to help him keep a running tab of his accounts, and he wants to set up a summary sheet so that he can see all of his account balances at once. This can be accomplished easily. Note For users with experience using Microsoft Excel, a Calc sheet is called either a sheet or worksheet in Excel. What Excel calls a workbook, Calc calls a spreadsheet (the whole document). Setting up multiple sheets Chapter 1 gives a detailed explanation of how to set up multiple sheets in a spreadsheet. Here is a quick review. Identifying sheets When you open a new spreadsheet it has, by default, three sheets named Sheet1, Sheet2, and Sheet3. Sheets in Calc are managed using tabs at the bottom of the spreadsheet. Inserting new sheets There are several ways to insert a new sheet. The fastest method is to click on the Add Sheet button . This inserts one new sheet at that point, without opening the Insert Sheet dialog. Use one of these other methods to insert more than one sheet, to rename the sheet at the same time, or to insert the sheet somewhere else in the sequence. The first step for these methods is to select the sheet that the new sheet will be inserted next to. Then do any one of the following: • Select Insert > Sheet from the menu bar. • Right-click on the tab and select Insert Sheet. • Click in an empty space at the end of the line of sheet tabs. 244 LibreOffice 3.4 Calc Guide
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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Page 189 and 190: Simple statistics Another common us
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Page 193 and 194: Advanced functions As is common wit
Page 195 and 196: Important note Unfortunately, due t
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Page 205 and 206: In the Subtotals section of the Dat
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Page 213 and 214: Filtering To limit the Pivot Table
Page 215 and 216: Figure 220: Formula reference to a
Page 217 and 218: Figure 223: Second syntax variation
Page 219 and 220: Introduction Once you are familiar
Page 221 and 222: Creating subtotals Subtotals are im
Page 223 and 224: You will appreciate this is a tedio
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Page 227 and 228: 5) Optionally select or deselect th
Page 229 and 230: Tracking values in scenarios Figure
Page 231 and 232: Tip You may find it easier to mark
Page 233 and 234: Multiple operations across rows and
Page 235 and 236: Figure 243: Example setup for goal
Page 237: Figure 246: The Solver dialog Figur
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Page 243 and 244: 2) Now, click on the sheet tab for
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Page 251 and 252: 6) Select the required range or tab
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Page 255 and 256: Viewing data sources Open a documen
Page 257 and 258: Object Linking and Embedding (OLE)
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Page 261 and 262: Chapter 11 Sharing and Reviewing Do
Page 263 and 264: Opening a shared spreadsheet When y
Page 265 and 266: Note It is not necessary to passwor
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Page 269 and 270: Formatting comments You can change
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Page 273 and 274: Saving versions Most documents go t
Page 275 and 276: Chapter 12 Calc Macros Automating r
Page 277 and 278: 7) Set the operation to Multiply an
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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