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First syntax variation
The target field specifies which data field of the Pivot Table is used within the function. If your
Pivot Table has only one data field, this entry is ignored, but you must enter it anyway.
If your Pivot Table has more than one data field, then you have to enter the field name from the
underlying data source (for example “sales”) or the field name of the data field itself (for example
“sum – sales”).
The argument Pivot Table specifies the Pivot Table that you want to use. It is possible that your
document contains more than one Pivot Table. Enter here a cell reference that is inside the area of
your Pivot Table. It might be a good idea to always use the upper left corner cell of your Pivot
Table, so you can be sure that the cell will always be within your Pivot Table, even if the layout
changes.
Example: GETPIVOTDATA("sales",A1)
If you enter only the first two arguments, then the function returns the total result of the Pivot Table
(“Sum – sales” entered as the field, will return a value of 408,765).
You can add more arguments as pairs with field name and item to retrieve specific partial sums.
In the example in Figure 222, where we want to get the partial sum of Hans for sailing, the formula
in cell C12 would look like this:
=GETPIVOTDATA("sales",A1,"employee","Hans","category","sailing")
Figure 222: First syntax variation
Second syntax variation
The argument Pivot Table has to be given in the same way as for the first syntax variation.
For the specifications, enter a list separated by spaces to specify the value you want from the
Pivot Table. This list must contain the name of the data field, if there is more than one data field;
otherwise it is not required. To select a specific partial result, add more entries in the form of
Field name[item].
In the example in Figure 223, where we want to get the partial sum of Hans for Sailing, the formula
in cell C12 would look like this:
=GETPIVOTDATA(A1,"sales employee[Hans] category[sailing]")
Chapter 8 Using Pivot Tables 221