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After creating one or more sets of filter criteria, apply an advanced filter as follows: 1) Select the sheet ranges that contain the data to filter. 2) Use Data > Filter > Advanced Filter to open the Advanced Filter dialog (see Figure 321). 3) Select the range containing the filter criteria and any other relevant options. Click OK. Applying an advanced filter using a macro is simple (see Listing 17). The cell range containing the filter criteria is used to create a filter descriptor, which is then used to filter the range containing the data. Figure 321. Apply an advanced filter using a previously defined named range Listing 17. Use an advanced filter. Sub UseAnAdvancedFilter() Dim oSheet 'A sheet from the Calc document. Dim oRanges 'The NamedRanges property. Dim oCritRange 'Range that contains the filter criteria. Dim oDataRange 'Range that contains the data to filter. Dim oFiltDesc 'Filter descriptor. REM Range that contains the filter criteria oSheet = ThisComponent.getSheets().getByIndex(1) oCritRange = oSheet.getCellRangeByName("A1:G3") REM You can also obtain the range containing the REM filter criteria from a named range. REM oRanges = ThisComponent.NamedRanges REM oRange = oRanges.getByName("AverageLess80") REM oCritRange = oRange.getReferredCells() REM The data that you want to filter oSheet = ThisComponent.getSheets().getByIndex(0) oDataRange = oSheet.getCellRangeByName("A1:G16") oFiltDesc = oCritRange.createFilterDescriptorByObject(oDataRange) oDataRange.filter(oFiltDesc) End Sub Change properties on the filter descriptor to change the behavior of the filter (see Table 17). 308 LibreOffice 3.4 Calc Guide
The filter created in Listing 17 filters the data in place. Modify the OutputPosition property to specify a different output position (see Listing 18). The filter descriptor must be modified before the filter is applied. Table 17. Advanced filter properties. Property Comment ContainsHeader CopyOutputData IsCaseSensitive Orientation OutputPosition SaveOutputPosition Boolean (true or false) that specifies if the first row (or column) contains headers which should not be filtered. Boolean that specifies if the filtered data should be copied to another position in the document. Boolean that specifies if the case of letters is important when comparing entries. Specifies if columns (com.sun.star.table.TableOrientation.COLUMNS) or rows (com.sun.star.table.TableOrientation.ROWS) are filtered. If if CopyOutputData is True , specifies the position where filtered data are to be copied. Boolean that specifies if the OutputPosition position is saved for future calls. SkipDuplicates Boolean that specifies if duplicate entries are left out of the result. UseRegularExpressions Listing 18. Copy filtered results to a different location. Boolean that specifies if the filter strings are interpreted as regular expressions. REM Copy the output data rather than filter in place. oFiltDesc.CopyOutputData = True REM Create a CellAddress and set it for Sheet3, REM Column B, Row 4 (remember, start counting with 0) Dim x As New com.sun.star.table.CellAddress x.Sheet = 2 x.Column = 1 x.Row = 3 oFiltDesc.OutputPosition = x (Advanced material.) The OutputPosition property returns a copy of a struct. Because a copy is returned, it is not possible to set the individual values directly. For example, oFiltDesc.OutputPosition.Row = 2 does not work (because you set the Row on the copy to 2, but do not change the original). Manipulating filtered data Filtered data copied to a new location may be selected, modified, and deleted at will. Data that is not copied, however, requires special attention because rows that do not match the filter criteria are simply hidden. LibreOffice behaves differently depending on how the cells became hidden and what operation is done. Cells may be hidden using an outline, data filter, or the hide command. When data is moved by dragging or using cut and paste, all of the cells are moved—including the hidden cells. When Chapter 13 Calc as a Simple Database 309
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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Page 255 and 256: Viewing data sources Open a documen
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Page 263 and 264: Opening a shared spreadsheet When y
Page 265 and 266: Note It is not necessary to passwor
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Page 269 and 270: Formatting comments You can change
Page 271 and 272: Figure 291: Accept or Reject change
Page 273 and 274: Saving versions Most documents go t
Page 275 and 276: Chapter 12 Calc Macros Automating r
Page 277 and 278: 7) Set the operation to Multiply an
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Page 285 and 286: 3) IsArray checks to see if the arg
Page 287 and 288: Sorting Consider sorting the data i
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Page 291 and 292: Associating a range with a name In
Page 293 and 294: Table 14. com.sun.star.sheet.NamedR
Page 295 and 296: A database range provides behavior
Page 297 and 298: Caution When a cell is moved during
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Page 301: REM empty filter descriptor. oFilte
Page 305 and 306: Function Description STDEVA Estimat
Page 307 and 308: Search a block of data using VLOOKU
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Page 311 and 312: Listing 20. Better use of OFFSET. =
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Page 315 and 316: Introduction This chapter describes
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Page 329 and 330: Sort Lists options In the Options d
Page 331 and 332: Figure 339: Calc grid options Print
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Page 335 and 336: Adding a command to a menu You can
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Page 341 and 342: Appendix A Keyboard Shortcuts
Page 343 and 344: Shortcut Keys Effect Ctrl+Up Arrow
Page 345 and 346: Arrow key shortcuts Table 32. Arrow
Page 347 and 348: Appendix B Description of Functions
Page 349 and 350: Syntax Description ASINH(number) Re
Page 351 and 352: Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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