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Figure 41: Result of fill series selection shown in Figure 40 You can also use Edit > Fill > Series to create a one-time fill series for numbers by entering the start and end values and the increment. For example, if you entered start and end values of 1 and 7 with an increment of 2, you would get the sequence of 1, 3, 5, 7. In all these cases, the Fill tool creates only a momentary connection between the cells. Once they are filled, the cells have no further connection with one another. Defining a fill series To define your own fill series, go to Tools > Options > LibreOffice Calc > Sort Lists. This dialog shows the previously-defined series in the Lists box on the left, and the contents of the highlighted list in the Entries box. Figure 42: Predefined fill series Click New. The Entries box is cleared. Type the series for the new list in the Entries box (one entry per line), and then click Add. Figure 43: Defining a new fill series 54 LibreOffice 3.4 Calc Guide
Using selection lists Selection lists are available only for text, and are limited to using only text that has already been entered in the same column. To use a selection list, right-click a blank cell and select Selection List from the context menu. A list box containing all the text, or entries formatted as text, found in the current column is displayed. The text is sorted alphabetically and multiple entries are listed only once. Click on the entry you require. If you have changed the compatibility setting from Default to OpenOffice.org legacy in Tools > Options > LibreOffice Calc > Compatibility, then clicking in an empty cell and pressing Ctrl+D opens the selection list. Sharing content between sheets You might want to enter the same information in the same cell on multiple sheets, for example to set up standard listings for a group of individuals or organizations. Instead of entering the list on each sheet individually, you can enter it in all the sheets at once. To do this, select all the sheets (Edit > Sheet > Select), then enter the information in the current one. Caution This technique overwrites any information that is already in the cells on the other sheets—without any warning. For this reason, when you are finished, be sure to deselect all the sheets except the one you want to edit. (Ctrl+click on a sheet tab to select or deselect the sheet.) Validating cell contents When creating spreadsheets for other people to use, you may want to make sure they enter data that is valid or appropriate for the cell. You can also use validation in your own work as a guide to entering data that is either complex or rarely used. Fill series and selection lists can handle some types of data, but they are limited to predefined information. To validate new data entered by a user, select a cell and use Data > Validity to define the type of contents that can be entered in that cell. For example, a cell might require a date or a whole number, with no alphabetic characters or decimal points; or a cell may not be left empty. Depending on how validation is set up, the tool can also define the range of values that can be entered and provide help messages that explain the content rules you have set up for the cell and what users should do when they enter invalid content. You can also set the cell to refuse invalid content, accept it with a warning, or—if you are especially well-organized—start a macro when an error is entered. Validation is most useful for cells containing functions. If cells are set to accept invalid content with a warning, rather than refusing it, you can use Tools > Detective > Mark Invalid Data to find the cells with invalid data. The Detective function marks any cells containing invalid data with a circle. Note that a validity rule is considered part of a cell’s format. If you select Format or Delete All from the Delete Contents window, then it is removed. (Repeating the Detective’s Mark Invalid Data command removes the invalid data circle, because the data is no longer invalid.) If you want to Chapter 2 Entering, Editing, and Formatting Data 55
Page 1 and 2: LibreOffice 3.4 Calc Guide Using Sp
Page 3 and 4: Contents Copyright.................
Page 5 and 6: Using print ranges.................
Page 7 and 8: Note for Mac users.................
Page 9 and 10: Who is this book for? Anyone who wa
Page 11 and 12: What are all these things called? T
Page 13 and 14: Chapter 1 Introducing Calc Using Sp
Page 15 and 16: Figure 2: Parts of the Calc window
Page 17 and 18: Moving toolbars To move a docked to
Page 19 and 20: Formatting toolbar In the Formattin
Page 21 and 22: Status bar The Calc status bar prov
Page 23 and 24: Figure 15: LibreOffice Start Center
Page 25 and 26: characters are used to separate the
Page 27 and 28: Figure 18. Saving a spreadsheet in
Page 29 and 30: Figure 20: Two levels of password p
Page 31 and 32: Using the Tab and Enter keys • Pr
Page 33 and 34: Figure 23. Sheet tab arrows Selecti
Page 35 and 36: Selecting sheets You can select eit
Page 37 and 38: • Click in an empty space at the
Page 39 and 40: Deleting sheets Figure 28: Move/Cop
Page 41 and 42: Figure 30 shows some frozen rows an
Page 43 and 44: Tip Splitting the screen vertically
Page 45 and 46: Tip Ranges, scenarios, pictures, an
Page 47 and 48: Chapter 2 Entering, Editing, and Fo
Page 49 and 50: Entering dates and times Select the
Page 51: Caution Choices that are not availa
Page 55 and 56: Figure 46: Defining input help for
Page 57 and 58: Formatting multiple lines of text M
Page 59 and 60: • Apply any of the data types in
Page 61 and 62: Formatting the cell borders Figure
Page 63 and 64: Before you format a sheet with a th
Page 65 and 66: Hiding and showing data When elemen
Page 67 and 68: Figure 64: Select Mrs from the Titl
Page 69 and 70: Note Sorting records A maximum of e
Page 71 and 72: Using the Find toolbar The Find too
Page 73 and 74: Finding and replacing cell styles T
Page 75 and 76: Chapter 3 Creating Charts and Graph
Page 77 and 78: Next, open the Chart Wizard dialog
Page 79 and 80: Selecting data series Figure 78: Am
Page 81 and 82: Figure 80: Elements of 2D chart Fig
Page 83 and 84: Figure 94 on page 97 shows examples
Page 85 and 86: Formatting charts The Format menu h
Page 87 and 88: You can also use the Transparency p
Page 89 and 90: Figure 88: Setting the illumination
Page 91 and 92: The other tabs on the dialog, Line,
Page 93 and 94: To move a chart interactively: 1) C
Page 95 and 96: Figure 94: Pie charts As the Chart
Page 97 and 98: As shown in Figure 97, an area char
Page 99 and 100: Bubble charts A bubble chart is a v
Page 101 and 102: Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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