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Function key shortcuts Table 31: Function key shortcuts Shortcut Keys Effect F1 Displays the LibreOffice help browser. When the help browser is already open F1 jumps to the main help page. Shift+F1 Displays context help. Ctrl+F1 Displays the note that is attached to the current cell. F2 Switches to Edit mode and places the cursor at the end of the contents of the current cell. If the cursor is in an input box in a dialog that has a minimize button, the dialog is hidden and the input box remains visible. Press F2 again to show the whole dialog. Ctrl+F2 Opens the Function Wizard. Shift+Ctrl+F2 Moves the cursor to the input line where you can enter a formula for the current cell. Ctrl+F3 Opens the Define Names dialog. F4 Shows or hides the Database Sources menu. Shift+F4 Rearranges the relative or absolute references (for example, A1, $A$1, $A1, A$1) in the input field. F5 Shows or hides the Navigator. Shift+F5 Traces dependents. Shift+Ctrl+F5 Moves the cursor to the Name box. F7 Checks spelling in the current sheet. Ctrl+F7 Opens the Thesaurus if the current cell contains text. Shift+F7 Traces precedents. F8 Turns additional selection mode on or off. In this mode, you can use the arrow keys to extend the selection. You can also click in another cell to extend the selection. Ctrl+F8 Highlights cells containing numeric values (not text). F9 Recalculates all of the formulas in the sheet. Ctrl+F9 Updates the selected chart. F11 Opens the Styles and Formatting window where you can apply a formatting style to the contents of the cell or to the current sheet. Shift+F11 Creates a document template. Shift+Ctrl+F11 Updates the templates. F12 Groups the selected data range. Ctrl+F12 Ungroups the selected data range. 352 LibreOffice 3.4 Calc Guide
Arrow key shortcuts Table 32. Arrow key shortcuts Shortcut Keys Effect Alt+Down Arrow Increases the height of current row. Alt+Up Arrow Decreases the height of current row. Alt+Right Arrow Increases the width of the current column. Alt+Left Arrow Decreases the width of the current column. Alt+Shift+Arrow Key Optimizes the column width or row height based on the current cell. Cell formatting shortcuts Ctrl+1 open the Format Cells dialog. Note Note The shortcuts listed in Table 33 do not work under any Linux desktop tested. If you would like to have the functionality described in this table, you must create custom key sequences as explained in Chapter 14, Setting Up and Customizing Calc. The shortcut keys shown in Table 33 do not use the number keys on the number pad. They use the number keys above the letter keys on the main keyboard. Table 33: Cell formatting shortcut keys Shortcut Keys Effect Ctrl+Shift+1 Two decimal places, thousands separator Ctrl+Shift+2 Standard exponential format Ctrl+Shift+3 Standard date format Ctrl+Shift+4 Standard currency format Ctrl+Shift+5 Standard percentage format (two decimal places) Ctrl+Shift+6 Standard format Appendix A Keyboard Shortcuts 353
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Page 295 and 296: A database range provides behavior
Page 297 and 298: Caution When a cell is moved during
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Page 301 and 302: REM empty filter descriptor. oFilte
Page 303 and 304: The filter created in Listing 17 fi
Page 305 and 306: Function Description STDEVA Estimat
Page 307 and 308: Search a block of data using VLOOKU
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Page 311 and 312: Listing 20. Better use of OFFSET. =
Page 313 and 314: The database argument is the cell r
Page 315 and 316: Introduction This chapter describes
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Page 319 and 320: Appearance options On the LibreOffi
Page 321 and 322: VBA Properties Load/Save options On
Page 323 and 324: General options for Calc In the Opt
Page 325 and 326: Figure 333: Selecting view options
Page 327 and 328: Figure 334: Calc calculation option
Page 329 and 330: Sort Lists options In the Options d
Page 331 and 332: Figure 339: Calc grid options Print
Page 333 and 334: Figure 342: The Menus page of the C
Page 335 and 336: Adding a command to a menu You can
Page 337 and 338: The new toolbar now appears on the
Page 339 and 340: Figure 347: Assigning a cell style
Page 341 and 342: Appendix A Keyboard Shortcuts
Page 343: Shortcut Keys Effect Ctrl+Up Arrow
Page 347 and 348: Appendix B Description of Functions
Page 349 and 350: Syntax Description ASINH(number) Re
Page 351 and 352: Syntax Description PRODUCT(number 1
Page 353 and 354: Accounting systems vary in the numb
Page 355 and 356: Syntax Description CUMIPMT_ADD(rate
Page 357 and 358: Syntax Description INTRATE(settleme
Page 359 and 360: Syntax Description PMT(rate; NPER;
Page 361 and 362: Syntax Description VDB(cost; salvag
Page 363 and 364: Syntax Description CHIINV(number; d
Page 365 and 366: Syntax Description INTERCEPT(data_Y
Page 367 and 368: Syntax Description RANK(value; data
Page 369 and 370: Caution Table 39: Data and time fun
Page 371 and 372: Syntax Description WORKDAY(start_da
Page 373 and 374: Syntax Description ISNA(value) Retu
Page 375 and 376: Syntax Description DVAR(database; d
Page 377 and 378: Syntax Description AREAS(reference)
Page 379 and 380: Syntax Description OFFSET(reference
Page 381 and 382: Syntax Description DECIMAL(text; ra
Page 383 and 384: Syntax Description T(value) Convert
Page 385 and 386: Syntax Description IMARGUMENT(compl
Page 387 and 388: Introduction to Calc error codes Ca
Page 389 and 390: General error codes The following t
Page 391 and 392: 400 LibreOffice 3.4 Calc Guide
Page 393 and 394: formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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