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Tip A simple range contains one contiguous rectangular region of cells. It is possible to define a multi-range that contains multiple simple ranges. If the reference consists of multiple ranges, you must enclose the reference or range name in parentheses. If reference argument to the INDEX function is a multi-range, then the range argument specifies which simple range to use (see Table 28). Table 28. Using INDEX with a multi-range. Function Returns =INDEX(B2:G2; 1; 2) 93 =INDEX(B5:G5; 1; 2) 65 =INDEX((B2:G2;B5:G5); 1; 2) 93 =INDEX((B2:G2;B5:G5); 1; 2; 1) 93 =INDEX((B2:G2;B5:G5); 1; 2; 2) 65 Database-specific functions Although every Calc function can be used for database manipulation, the functions in Table 29 are specifically designed for use as a database. The descriptions in Table 29 use the following terms interchangeably: row and record, cell and field, and database and all rows. Table 29. Database functions in a Calc document. Function Description DAVERAGE Return the average of all fields that matches the search criteria. DCOUNT Count the number of records containing numeric data that match the search criteria. DCOUNTA Count the number of records containing text data that match the search criteria. DGET Return the contents of a field that matches the search criteria. DMAX Return the maximum content of a field that matches the search criteria. DMIN Return the minimum content of a field that matches the search criteria. DPRODUCT Return the product of the fields that matches the search criteria. DSTDEV Calculate the standard deviation using the fields that match the search criteria. The fields are treated as a sample. DSTDEVP Calculate the standard deviation using the fields that match the search criteria. The fields are treated as the entire population. DSUM Return the sum of all fields that matches the search criteria. DVAR Calculate the variance using the fields that match the search criteria. The fields are treated as a sample. DVARP Calculatesthe variance using the fields that match the search criteria. The fields are treated as the entire population. The syntax for the database functions are identical. DCOUNT(database; database field; search criteria) 318 LibreOffice 3.4 Calc Guide
The database argument is the cell range that defines the database. The cell range should contain the column labels (see Listing 22). The following examples, assume that the data from Table 25 is placed in Sheet 1 and the filter criteria in Table 26 is placed in Sheet 2. Listing 22. The database argument includes the headers. =DCOUNT(A1:G16; "Test 2"; Sheet2.A1:G3) The database field specifies the column on which the function operates after the search criteria is applied and the data rows are selected. The database field can be specified using the column header name or as an integer. If the column is specified as an integer, 0 specifies the entire data range, 1 specifies the first column, 2 specifies the second column, and so on. Listing 23 calculates the average test score for the rows that match the search criteria. Listing 23. “Test 2” is column 3. =DAVERAGE(A1:G16; "Test 2"; Sheet2.A1:G3) =DAVERAGE(A1:G16; 3; Sheet2.A1:G3) The search criteria is the cell range containing search criteria. The search criteria is identical to the advanced filters; criteria in the same row is connected by AND and criteria in different rows is connected by OR. Conclusion A Calc document provides sufficient database functionality to satisfy the needs of most people. The infrequently used database functions, such as OFFSET and INDEX, are worth the time to learn and they can save yourself time in the long run. Chapter 13 Calc as a Simple Database 319
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Page 273 and 274: Saving versions Most documents go t
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Page 305 and 306: Function Description STDEVA Estimat
Page 307 and 308: Search a block of data using VLOOKU
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Page 311: Listing 20. Better use of OFFSET. =
Page 315 and 316: Introduction This chapter describes
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Page 329 and 330: Sort Lists options In the Options d
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Page 347 and 348: Appendix B Description of Functions
Page 349 and 350: Syntax Description ASINH(number) Re
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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