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Figure 290: Show changes dialog Using the different settings, you can control which changes appear on screen. You can filter based on: • Date – Only changes made in a certain time range are displayed. • Author – Only changes made by a specific author are displayed. This is especially useful if you have multiple reviewers on the document. • Range – Only changes made in a specific range of cells are displayed. This is especially useful if you have a large spreadsheet and only want to review a part of it. • Comment – Searches the content of the comments and only displays changes which have comments that match the search criteria. • Show accepted changes – Only changes you accepted are displayed. • Show rejected changes – Only changes you rejected are displayed. Note You can also access the filter control in the Accept or Reject Changes dialog shown in Figure 291. Click the Filter tab to get a set of options. Accepting or rejecting changes When you receive a document back with changes, the beauty of the recording changes system becomes evident. Now, as the original author, you can step through each change and decide how to proceed. To begin this process: 1) Open the edited document. 2) Select Edit > Changes > Accept or Reject. The dialog shown in Figure 291 appears. 3) Calc steps through the changes one at a time. You can choose to accept or reject each change as you go through. The Comment column by default contains an explanation of the change that was made. If the reviewer added a comment to the change, it is displayed, followed by the description of the change, as in the first line of Figure 291. If more than one person has reviewed the document, one reviewer may have modified another reviewer’s change. If so, the changes are hierarchically arranged with a plus sign for opening up the hierarchy. 276 LibreOffice 3.4 Calc Guide
Figure 291: Accept or Reject changes dialog On the Filter tab of this dialog (not shown here), you can choose how to filter the list of changes: by date, author, cell range, or comments containing specific terms. After selecting the filter criteria, switch back to the List tab to see the results. Merging documents You submitted your budget proposal to your sponsor, but you sent it to one of your assistant coaches as well. Both of them returned their revised budget to you at the same time. You could review each document and the changes separately, but to save time, you want to see both of their revisions simultaneously. To do this, you can use Calc’s merge document feature. The processes discussed to this point are effective when you have one reviewer at a time. Sometimes, however, multiple reviewers all return edited versions of a document at the same time. In this case, it may be quicker to review all of these changes at once, rather than one review at a time. For this purpose, you can merge documents in Calc. To merge documents, all of the edited documents need to have recorded changes in them. 1) Open the original document. 2) Select Edit > Changes > Merge Document. 3) A file selection dialog opens. Select a file you want to merge and click OK. 4) After the documents merge, the Accept or Reject Changes dialog opens, as in Figure 292, showing changes by more than one reviewer. If you want to merge more documents, close the dialog and then repeat steps 2 and 3. Now all of the changes are combined into one document and you can accept or reject the changes. Changes from different authors appear in different colors in the document, as shown in Figure 293. In this example, all of the changes from Robert are blue and the changes from Mia are red. Chapter 11 Sharing and Reviewing Documents 277
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
Page 219 and 220: Introduction Once you are familiar
Page 221 and 222: Creating subtotals Subtotals are im
Page 223 and 224: You will appreciate this is a tedio
Page 225 and 226: Figure 233: Click the plus buttons
Page 227 and 228: 5) Optionally select or deselect th
Page 229 and 230: Tracking values in scenarios Figure
Page 231 and 232: Tip You may find it easier to mark
Page 233 and 234: Multiple operations across rows and
Page 235 and 236: Figure 243: Example setup for goal
Page 237 and 238: Figure 246: The Solver dialog Figur
Page 239 and 240: Why use multiple sheets? Chapter 1
Page 241 and 242: To insert sheets and name them at t
Page 243 and 244: 2) Now, click on the sheet tab for
Page 245 and 246: 4) Switch back to the original spre
Page 247 and 248: • Document: the hyperlink points
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Page 251 and 252: 6) Select the required range or tab
Page 253 and 254: Figure 269: Using the Name box to f
Page 255 and 256: Viewing data sources Open a documen
Page 257 and 258: Object Linking and Embedding (OLE)
Page 259 and 260: Non-linked OLE object If the OLE ob
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Page 263 and 264: Opening a shared spreadsheet When y
Page 265 and 266: Note It is not necessary to passwor
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Page 269: Formatting comments You can change
Page 273 and 274: Saving versions Most documents go t
Page 275 and 276: Chapter 12 Calc Macros Automating r
Page 277 and 278: 7) Set the operation to Multiply an
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Page 281 and 282: 6) Select AuthorsCalcMacros and cli
Page 283 and 284: Figure 311: The function is gone Wh
Page 285 and 286: 3) IsArray checks to see if the arg
Page 287 and 288: Sorting Consider sorting the data i
Page 289 and 290: Chapter 13 Calc as a Simple Databas
Page 291 and 292: Associating a range with a name In
Page 293 and 294: Table 14. com.sun.star.sheet.NamedR
Page 295 and 296: A database range provides behavior
Page 297 and 298: Caution When a cell is moved during
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Page 305 and 306: Function Description STDEVA Estimat
Page 307 and 308: Search a block of data using VLOOKU
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Page 311 and 312: Listing 20. Better use of OFFSET. =
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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