LibreOffice 3.4 Calc Guide - The Document Foundation Wiki

More documents

Recommendations

Info

#NAME? Instead of displaying Err:525. No valid reference exists for the argument. #REF Instead of displaying Err:524. The column, row, or sheet for the referenced cell is missing. #VALUE Instead of displaying Err:519. The value for one of the arguments is not the type that the argument requires. The value may be entered incorrectly; for example, double-quotation marks may be missing around the value. At other times, a cell or range used may have the wrong format, such as text instead of numbers. #DIV0! Instead of displaying Err:532. Division by zero #NUM! A calculation results in an overflow of the defined value range. 509 An operator such as an equals sign is missing from the formula. 510 A variable is missing from the formula. Examples of common errors #DIV/0! Division by zero This error is the result of dividing a number by either the number zero (0) or a blank cell. There is an easy way to avoid this type of problem. When you have a zero or blank cell displayed, use a conditional function. Figure 174 depicts division of column B by column C yielding 2 errors arising from a zero and a blank cell showing in column C. Figure 174: Examples of #DIV/0!, Division by zero error It is very common to find an error such as this arising from a situation where data was not reported or reported incorrectly. When such an occurrence is possible, an IF function can be used to display the data correctly. The formula =IF(C3>0, B3/C3, "No Report") can be entered. The formula is then copied over the remainder of Column D. The meaning of this formula roughly would be: “If C3 is greater than 0, then compute B3 divided by C3, otherwise enter ‘No Report’”. It is also possible for the last parameter to use double quotes for a blank (no value) to be entered, or a different formula with a standardized number being substituted for the lower number. An example is shown in Figure 175. 188 LibreOffice 3.4 Calc Guide
Figure 175: Division by zero solution #VALUE No result and #REF Incorrect references The #Value error is also very common. Figure 176: Incorrect entry causing #VALUE error A common occurence of this error arises when a cell contains an incorrect value type. In the example of Figure 23, text “None” has been entered in C8, where our formula in column D is expecting a number. The #REF error is caused by a missing reference. In the example below, the formula references a sheet which has been deleted. Color coding for input Another useful tool when reviewing a formula is the color coding for input. When you select a formula that has already been entered, the cells or ranges used for each argument in the formula are outlined in color. Chapter 7 Using Formulas and Functions 189
Page 1 and 2:
LibreOffice 3.4 Calc Guide Using Sp
Page 3 and 4:
Contents Copyright.................
Page 5 and 6:
Using print ranges.................
Page 7 and 8:
Note for Mac users.................
Page 9 and 10:
Who is this book for? Anyone who wa
Page 11 and 12:
What are all these things called? T
Page 13 and 14:
Chapter 1 Introducing Calc Using Sp
Page 15 and 16:
Figure 2: Parts of the Calc window
Page 17 and 18:
Moving toolbars To move a docked to
Page 19 and 20:
Formatting toolbar In the Formattin
Page 21 and 22:
Status bar The Calc status bar prov
Page 23 and 24:
Figure 15: LibreOffice Start Center
Page 25 and 26:
characters are used to separate the
Page 27 and 28:
Figure 18. Saving a spreadsheet in
Page 29 and 30:
Figure 20: Two levels of password p
Page 31 and 32:
Using the Tab and Enter keys • Pr
Page 33 and 34:
Figure 23. Sheet tab arrows Selecti
Page 35 and 36:
Selecting sheets You can select eit
Page 37 and 38:
• Click in an empty space at the
Page 39 and 40:
Deleting sheets Figure 28: Move/Cop
Page 41 and 42:
Figure 30 shows some frozen rows an
Page 43 and 44:
Tip Splitting the screen vertically
Page 45 and 46:
Tip Ranges, scenarios, pictures, an
Page 47 and 48:
Chapter 2 Entering, Editing, and Fo
Page 49 and 50:
Entering dates and times Select the
Page 51 and 52:
Caution Choices that are not availa
Page 53 and 54:
Using selection lists Selection lis
Page 55 and 56:
Figure 46: Defining input help for
Page 57 and 58:
Formatting multiple lines of text M
Page 59 and 60:
• Apply any of the data types in
Page 61 and 62:
Formatting the cell borders Figure
Page 63 and 64:
Before you format a sheet with a th
Page 65 and 66:
Hiding and showing data When elemen
Page 67 and 68:
Figure 64: Select Mrs from the Titl
Page 69 and 70:
Note Sorting records A maximum of e
Page 71 and 72:
Using the Find toolbar The Find too
Page 73 and 74:
Finding and replacing cell styles T
Page 75 and 76:
Chapter 3 Creating Charts and Graph
Page 77 and 78:
Next, open the Chart Wizard dialog
Page 79 and 80:
Selecting data series Figure 78: Am
Page 81 and 82:
Figure 80: Elements of 2D chart Fig
Page 83 and 84:
Figure 94 on page 97 shows examples
Page 85 and 86:
Formatting charts The Format menu h
Page 87 and 88:
You can also use the Transparency p
Page 89 and 90:
Figure 88: Setting the illumination
Page 91 and 92:
The other tabs on the dialog, Line,
Page 93 and 94:
To move a chart interactively: 1) C
Page 95 and 96:
Figure 94: Pie charts As the Chart
Page 97 and 98:
As shown in Figure 97, an area char
Page 99 and 100:
Bubble charts A bubble chart is a v
Page 101 and 102:
Figure 104: Adjusting data series f
Page 103 and 104:
Chapter 4 Using Styles and Template
Page 105 and 106:
Cell styles Similar to paragraph st
Page 107 and 108:
Using the Apply Style list You can
Page 109 and 110:
Category In Calc, the only option i
Page 111 and 112:
Borders The Border and Background t
Page 113 and 114:
Figure 114: Choosing to copy styles
Page 115 and 116:
Creating a template You can create
Page 117 and 118:
Caution Note If you choose Keep Old
Page 119 and 120:
Associating a spreadsheet with a di
Page 121 and 122:
Chapter 5 Using Graphics in Calc
Page 123 and 124:
3) On the Insert Picture dialog, na
Page 125 and 126:
Note Going the other way, from embe
Page 127 and 128:
Figure 124: The Picture Toolbar Tab
Page 129 and 130:
Caution Adjusting colors Applying L
Page 131 and 132:
Resizing a bit-mapped (raster) imag
Page 133 and 134: Group To group images: 1) Select on
Page 135 and 136: If support for Asian languages has
Page 137 and 138: Calc provides several options to re
Page 139 and 140: Figure 133: The dialog to create or
Page 141 and 142: Quick printing Click the Print File
Page 143 and 144: Selecting sheets to print In additi
Page 145 and 146: 2) Select the cell range using the
Page 147 and 148: Defining a custom print range In ad
Page 149 and 150: Printing options setup in page styl
Page 151 and 152: From here you can also set the marg
Page 153 and 154: Controlling PDF content and quality
Page 155 and 156: Figure 149: Initial View page of PD
Page 157 and 158: Security page of PDF Options dialog
Page 159 and 160: 2) In your e-mail program, enter th
Page 161 and 162: Chapter 7 Using Formulas and Functi
Page 163 and 164: Figure 154: Error checking of formu
Page 165 and 166: Formula Description =AVERAGE(BloodS
Page 167 and 168: Taking this example further, if the
Page 169 and 170: Examples Figure 160: Reference Oper
Page 171 and 172: Figure 161: Relative references You
Page 173 and 174: Order of calculation Order of calcu
Page 175 and 176: Figure 163: Combining data from sev
Page 177 and 178: 6) Click Yes. You have now copied t
Page 179 and 180: The formula then uses the IF functi
Page 181 and 182: Figure 170: Function Wizard after s
Page 183: Place a unique formula in each cell
Page 187 and 188: ) Initiate trace by clicking Trace
Page 189 and 190: Simple statistics Another common us
Page 191 and 192: determined by the closest multiple
Page 193 and 194: Advanced functions As is common wit
Page 195 and 196: Important note Unfortunately, due t
Page 197 and 198: Figure 180: Import settings Creatin
Page 199 and 200: For example, if you drag region and
Page 201 and 202: listing of the individual entry. If
Page 203 and 204: Figure 190: Original Pivot Table (t
Page 205 and 206: In the Subtotals section of the Dat
Page 207 and 208: determined mainly by the type of va
Page 209 and 210: You can change the default names fo
Page 211 and 212: Figure 213: Options for a row or co
Page 213 and 214: Filtering To limit the Pivot Table
Page 215 and 216: Figure 220: Formula reference to a
Page 217 and 218: Figure 223: Second syntax variation
Page 219 and 220: Introduction Once you are familiar
Page 221 and 222: Creating subtotals Subtotals are im
Page 223 and 224: You will appreciate this is a tedio
Page 225 and 226: Figure 233: Click the plus buttons
Page 227 and 228: 5) Optionally select or deselect th
Page 229 and 230: Tracking values in scenarios Figure
Page 231 and 232: Tip You may find it easier to mark
Page 233 and 234: Multiple operations across rows and
Page 235 and 236:
Figure 243: Example setup for goal
Page 237 and 238:
Figure 246: The Solver dialog Figur
Page 239 and 240:
Why use multiple sheets? Chapter 1
Page 241 and 242:
To insert sheets and name them at t
Page 243 and 244:
2) Now, click on the sheet tab for
Page 245 and 246:
4) Switch back to the original spre
Page 247 and 248:
• Document: the hyperlink points
Page 249 and 250:
Figure 262: Using a Web Query to li
Page 251 and 252:
6) Select the required range or tab
Page 253 and 254:
Figure 269: Using the Name box to f
Page 255 and 256:
Viewing data sources Open a documen
Page 257 and 258:
Object Linking and Embedding (OLE)
Page 259 and 260:
Non-linked OLE object If the OLE ob
Page 261 and 262:
Chapter 11 Sharing and Reviewing Do
Page 263 and 264:
Opening a shared spreadsheet When y
Page 265 and 266:
Note It is not necessary to passwor
Page 267 and 268:
Figure 285: Comment dialog After yo
Page 269 and 270:
Formatting comments You can change
Page 271 and 272:
Figure 291: Accept or Reject change
Page 273 and 274:
Saving versions Most documents go t
Page 275 and 276:
Chapter 12 Calc Macros Automating r
Page 277 and 278:
7) Set the operation to Multiply an
Page 279 and 280:
args1(3).Name = "Transpose" args1(3
Page 281 and 282:
6) Select AuthorsCalcMacros and cli
Page 283 and 284:
Figure 311: The function is gone Wh
Page 285 and 286:
3) IsArray checks to see if the arg
Page 287 and 288:
Sorting Consider sorting the data i
Page 289 and 290:
Chapter 13 Calc as a Simple Databas
Page 291 and 292:
Associating a range with a name In
Page 293 and 294:
Table 14. com.sun.star.sheet.NamedR
Page 295 and 296:
A database range provides behavior
Page 297 and 298:
Caution When a cell is moved during
Page 299 and 300:
Figure 320: Use the standard filter
Page 301 and 302:
REM empty filter descriptor. oFilte
Page 303 and 304:
The filter created in Listing 17 fi
Page 305 and 306:
Function Description STDEVA Estimat
Page 307 and 308:
Search a block of data using VLOOKU
Page 309 and 310:
The formula =VLOOKUP(83; $Sheet2.$A
Page 311 and 312:
Listing 20. Better use of OFFSET. =
Page 313 and 314:
The database argument is the cell r
Page 315 and 316:
Introduction This chapter describes
Page 317 and 318:
Modify the color components as requ
Page 319 and 320:
Appearance options On the LibreOffi
Page 321 and 322:
VBA Properties Load/Save options On
Page 323 and 324:
General options for Calc In the Opt
Page 325 and 326:
Figure 333: Selecting view options
Page 327 and 328:
Figure 334: Calc calculation option
Page 329 and 330:
Sort Lists options In the Options d
Page 331 and 332:
Figure 339: Calc grid options Print
Page 333 and 334:
Figure 342: The Menus page of the C
Page 335 and 336:
Adding a command to a menu You can
Page 337 and 338:
The new toolbar now appears on the
Page 339 and 340:
Figure 347: Assigning a cell style
Page 341 and 342:
Appendix A Keyboard Shortcuts
Page 343 and 344:
Shortcut Keys Effect Ctrl+Up Arrow
Page 345 and 346:
Arrow key shortcuts Table 32. Arrow
Page 347 and 348:
Appendix B Description of Functions
Page 349 and 350:
Syntax Description ASINH(number) Re
Page 351 and 352:
Syntax Description PRODUCT(number 1
Page 353 and 354:
Accounting systems vary in the numb
Page 355 and 356:
Syntax Description CUMIPMT_ADD(rate
Page 357 and 358:
Syntax Description INTRATE(settleme
Page 359 and 360:
Syntax Description PMT(rate; NPER;
Page 361 and 362:
Syntax Description VDB(cost; salvag
Page 363 and 364:
Syntax Description CHIINV(number; d
Page 365 and 366:
Syntax Description INTERCEPT(data_Y
Page 367 and 368:
Syntax Description RANK(value; data
Page 369 and 370:
Caution Table 39: Data and time fun
Page 371 and 372:
Syntax Description WORKDAY(start_da
Page 373 and 374:
Syntax Description ISNA(value) Retu
Page 375 and 376:
Syntax Description DVAR(database; d
Page 377 and 378:
Syntax Description AREAS(reference)
Page 379 and 380:
Syntax Description OFFSET(reference
Page 381 and 382:
Syntax Description DECIMAL(text; ra
Page 383 and 384:
Syntax Description T(value) Convert
Page 385 and 386:
Syntax Description IMARGUMENT(compl
Page 387 and 388:
Introduction to Calc error codes Ca
Page 389 and 390:
General error codes The following t
Page 391 and 392:
400 LibreOffice 3.4 Calc Guide
Page 393 and 394:
formatting 87 formatting 3D 89 grap
Page 395 and 396:
INDEX 317 INDIRECT 316 informationa
Page 397 and 398:
general options 145 multiple pages
Page 399:
408 LibreOffice 3.4 Calc Guide
show all

LibreOffice 3.4 Calc Guide - The Document Foundation Wiki

Create successful ePaper yourself

Delete template?

Save as template?