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Tip Gallery of chart types If you cannot move an object, check to see if its position is protected. Its important to remember that while your data can be presented with a number of different charts, the message you want to convey to your audience dictates the chart you ultimately use. The following sections present examples of the types of charts that Calc provides, with some of the tweaks that each sort can have and some notes as to what purpose you might have for that chart type. For details, see the Help. Column charts Column charts are commonly used for data that shows trends over time. They are best for charts that have a relatively small number of data points. (For large time series a line chart would be better.) It is the default chart type, as it is one of the most useful charts and the easiest to understand. Bar charts Figure 93: Three bar graph treatments. Bar charts are excellent for giving an immediate visual impact for data comparison in cases when time is not an important factor, for example, when comparing the popularity of a few products in a marketplace. • The first chart is achieved quite simply by using the chart wizard with Insert > Grids, deselecting y-axis, and using Insert > Mean Value Lines. • The second chart is the 3D option in the chart wizard with a simple border and the 3D chart area twisted around. • The third chart is an attempt to get rid of the legend and put labels showing the names of the companies on the axis instead. We also changed the colors to a hatch pattern. Pie charts Pie charts are excellent when you need to compare proportions. For example, comparisons of departmental spending: what the department spent on different items or what different departments spent. They work best with smaller numbers of values, about half a dozen; more than this and the visual impact begins to fade. 96 LibreOffice 3.4 Calc Guide
Figure 94: Pie charts As the Chart Wizard guesses the series that you wish to include in your pie chart, you might need to adjust this initially on the Data Ranges page of the Wizard if you know you want a pie chart, or by using the Format > Data Ranges > Data Series dialog. You can do some interesting things with a pie chart, especially if you make it into a 3D chart. It can then be tilted, given shadows, and generally turned into a work of art. Just do not clutter it so much that your message is lost, and be careful that tilting does not distort the relative size of the segments. You can choose in the Chart Wizard to explode the pie chart, but this is an all or nothing option. If your aim is to accentuate one piece of the pie, you can separate out one piece by carefully highlighting it after you have finished with the Chart Wizard, and dragging it out of the group. When you do this you might need to enlarge the chart area again to regain the original size of the pieces. The effects achieved in Figure 94 are explained below. • 2D pie chart with one part of the pie exploded: Choose Insert > Legend and deselect the Display legend box. Choose Insert > Data Labels and choose Show value as number. Then carefully select the piece you wish to highlight, move the cursor to the edge of the piece and click (the piece will have nine green highlight squares to mark it), and then drag it out from the rest of the pieces. The pieces will decrease in size, so you need to highlight the chart wall and drag it at a corner to increase the size. • 3D pie chart with realistic schema and illumination: Choose Format > 3D view > Illumination where you can change the direction of the light, the color of the ambient light, and the depth of the shade. We also adjusted the 3D angle of the disc in the Perspective dialog on the same set of tabs. The chart updates as you make changes, so you can immediately see the effects. If you want to separate out one of the pieces, click on it carefully; you should see a wire frame highlight. Drag it out with the mouse and then, if necessary, increase the size of the chart wall. • 3D pie chart with different fill effects in each portion of the pie: Choose Insert > Data labels and select show value as percentage. Then carefully select each of the pieces so that it has a wire frame highlight and right-click to get the object properties dialog; choose the Area tab. For one we chose a bitmap, for another a gradient and for the third we used the Transparency tab and adjusted the transparency to 50%. Donut charts Donut charts are a variation on the pie chart. To create one, choose Pie in the Chart Wizard dialog, and choose the third or fourth type of pie chart. For more variety, choose 3D Look. Chapter 3 Creating Charts and Graphs 97
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
Page 43 and 44: Tip Splitting the screen vertically
Page 45 and 46: Tip Ranges, scenarios, pictures, an
Page 47 and 48: Chapter 2 Entering, Editing, and Fo
Page 49 and 50: Entering dates and times Select the
Page 51 and 52: Caution Choices that are not availa
Page 53 and 54: Using selection lists Selection lis
Page 55 and 56: Figure 46: Defining input help for
Page 57 and 58: Formatting multiple lines of text M
Page 59 and 60: • Apply any of the data types in
Page 61 and 62: Formatting the cell borders Figure
Page 63 and 64: Before you format a sheet with a th
Page 65 and 66: Hiding and showing data When elemen
Page 67 and 68: Figure 64: Select Mrs from the Titl
Page 69 and 70: Note Sorting records A maximum of e
Page 71 and 72: Using the Find toolbar The Find too
Page 73 and 74: Finding and replacing cell styles T
Page 75 and 76: Chapter 3 Creating Charts and Graph
Page 77 and 78: Next, open the Chart Wizard dialog
Page 79 and 80: Selecting data series Figure 78: Am
Page 81 and 82: Figure 80: Elements of 2D chart Fig
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Page 85 and 86: Formatting charts The Format menu h
Page 87 and 88: You can also use the Transparency p
Page 89 and 90: Figure 88: Setting the illumination
Page 91 and 92: The other tabs on the dialog, Line,
Page 93: To move a chart interactively: 1) C
Page 97 and 98: As shown in Figure 97, an area char
Page 99 and 100: Bubble charts A bubble chart is a v
Page 101 and 102: Figure 104: Adjusting data series f
Page 103 and 104: Chapter 4 Using Styles and Template
Page 105 and 106: Cell styles Similar to paragraph st
Page 107 and 108: Using the Apply Style list You can
Page 109 and 110: Category In Calc, the only option i
Page 111 and 112: Borders The Border and Background t
Page 113 and 114: Figure 114: Choosing to copy styles
Page 115 and 116: Creating a template You can create
Page 117 and 118: Caution Note If you choose Keep Old
Page 119 and 120: Associating a spreadsheet with a di
Page 121 and 122: Chapter 5 Using Graphics in Calc
Page 123 and 124: 3) On the Insert Picture dialog, na
Page 125 and 126: Note Going the other way, from embe
Page 127 and 128: Figure 124: The Picture Toolbar Tab
Page 129 and 130: Caution Adjusting colors Applying L
Page 131 and 132: Resizing a bit-mapped (raster) imag
Page 133 and 134: Group To group images: 1) Select on
Page 135 and 136: If support for Asian languages has
Page 137 and 138: Calc provides several options to re
Page 139 and 140: Figure 133: The dialog to create or
Page 141 and 142: Quick printing Click the Print File
Page 143 and 144: Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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• Document: the hyperlink points
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Figure 262: Using a Web Query to li
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6) Select the required range or tab
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Figure 269: Using the Name box to f
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Viewing data sources Open a documen
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Object Linking and Embedding (OLE)
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Non-linked OLE object If the OLE ob
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Chapter 11 Sharing and Reviewing Do
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Opening a shared spreadsheet When y
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Note It is not necessary to passwor
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Figure 285: Comment dialog After yo
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Formatting comments You can change
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Figure 291: Accept or Reject change
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Saving versions Most documents go t
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Chapter 12 Calc Macros Automating r
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7) Set the operation to Multiply an
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args1(3).Name = "Transpose" args1(3
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6) Select AuthorsCalcMacros and cli
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Figure 311: The function is gone Wh
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3) IsArray checks to see if the arg
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Sorting Consider sorting the data i
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Chapter 13 Calc as a Simple Databas
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Associating a range with a name In
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Table 14. com.sun.star.sheet.NamedR
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A database range provides behavior
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Caution When a cell is moved during
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Figure 320: Use the standard filter
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REM empty filter descriptor. oFilte
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The filter created in Listing 17 fi
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Function Description STDEVA Estimat
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Search a block of data using VLOOKU
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The formula =VLOOKUP(83; $Sheet2.$A
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Listing 20. Better use of OFFSET. =
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The database argument is the cell r
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Introduction This chapter describes
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Modify the color components as requ
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Appearance options On the LibreOffi
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VBA Properties Load/Save options On
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General options for Calc In the Opt
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Figure 333: Selecting view options
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Figure 334: Calc calculation option
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Sort Lists options In the Options d
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Figure 339: Calc grid options Print
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Figure 342: The Menus page of the C
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Adding a command to a menu You can
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The new toolbar now appears on the
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Figure 347: Assigning a cell style
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Appendix A Keyboard Shortcuts
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Shortcut Keys Effect Ctrl+Up Arrow
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Arrow key shortcuts Table 32. Arrow
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Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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