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Auto filters Use auto filters to quickly create easily accessible filters commonly used in many different types of applications. After creating an auto filter for a specific column, a combo box is added to the column. The combo box provides quick access to each of the auto filter types. • The All auto filter causes all rows to be visible. • The Standard auto filter opens the Standard Filter dialog and is the same as the standard filter. • The Top 10 auto filter displays the ten rows with the largest value. If the value 70 is in the top ten values, then all rows containing the value 70 in the filtered column are displayed. In other words, more than ten rows may be displayed. • An auto filter entry is created for each unique entry in the column. To create an auto filter, first select the columns to filter. For example, using the data in Table 13, select data in columns B and C. If you do not select the title rows, Calc asks if the title row or the current row should be used. Although you can place the auto filter in any row, only the rows below the auto filter are filtered. Use Data > Filter > AutoFilter to insert the auto filter combo box in the appropriate cell. Finally, use the drop-down arrow to choose an appropriate auto filter (Figure 319). Figure 319: Use an auto filter with column C Remove an auto filter by repeating the steps to create the auto filter—in other words, the menu option acts as a toggle to turn the auto filter on and off. When an auto filter is removed, the combo box is removed from the cell. The macro in Listing 13 demonstrates creating an auto filter for a range. Standard filters Use Data > Filter > Standard Filter to open Standard Filter dialog (see Figure 320) and limit the view based on 1 to 3 filter conditions. Use Data > Filter > Remove Filter to turn off the filter. 304 LibreOffice 3.4 Calc Guide
Figure 320: Use the standard filter The macro in Listing 14 creates a simple filter for the first sheet. Listing 14. Create a simple sheet filter. Sub SimpleSheetFilter() Dim oSheet ' Sheet that will contain the filter. Dim oFilterDesc ' Filter descriptor. Dim oFields(0) As New com.sun.star.sheet.TableFilterField oSheet = ThisComponent.getSheets().getByIndex(0) REM If argument is True, creates an empty filter REM descriptor. If argument is False, create a REM descriptor with the previous settings. oFilterDesc = oSheet.createFilterDescriptor(True) With oFields(0) REM You could use the Connection property to indicate REM how to connect to the previous field. This is REM the first field, so this is not required. '.Connection = com.sun.star.sheet.FilterConnection.AND '.Connection = com.sun.star.sheet.FilterConnection.OR REM The Field property is the zero based column REM number to filter. If you have the cell, you REM can use .Field = oCell.CellAddress.Column. .Field = 5 REM Compare using a numeric or a string? .IsNumeric = True Chapter 13 Calc as a Simple Database 305
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LibreOffice 3.4 Calc Guide Using Sp
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Contents Copyright.................
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Using print ranges.................
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Note for Mac users.................
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Who is this book for? Anyone who wa
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What are all these things called? T
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Chapter 1 Introducing Calc Using Sp
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Figure 2: Parts of the Calc window
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Moving toolbars To move a docked to
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Formatting toolbar In the Formattin
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Status bar The Calc status bar prov
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Figure 15: LibreOffice Start Center
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characters are used to separate the
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Figure 18. Saving a spreadsheet in
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Figure 20: Two levels of password p
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Using the Tab and Enter keys • Pr
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Figure 23. Sheet tab arrows Selecti
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Selecting sheets You can select eit
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• Click in an empty space at the
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Deleting sheets Figure 28: Move/Cop
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Figure 30 shows some frozen rows an
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Tip Splitting the screen vertically
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Tip Ranges, scenarios, pictures, an
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Chapter 2 Entering, Editing, and Fo
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Entering dates and times Select the
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Caution Choices that are not availa
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Using selection lists Selection lis
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Figure 46: Defining input help for
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Formatting multiple lines of text M
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• Apply any of the data types in
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Formatting the cell borders Figure
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Before you format a sheet with a th
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Hiding and showing data When elemen
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Figure 64: Select Mrs from the Titl
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Note Sorting records A maximum of e
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Using the Find toolbar The Find too
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Finding and replacing cell styles T
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Chapter 3 Creating Charts and Graph
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Next, open the Chart Wizard dialog
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Selecting data series Figure 78: Am
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Figure 80: Elements of 2D chart Fig
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Figure 94 on page 97 shows examples
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Formatting charts The Format menu h
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You can also use the Transparency p
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Figure 88: Setting the illumination
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The other tabs on the dialog, Line,
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To move a chart interactively: 1) C
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Figure 94: Pie charts As the Chart
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As shown in Figure 97, an area char
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Bubble charts A bubble chart is a v
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Figure 104: Adjusting data series f
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Chapter 4 Using Styles and Template
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Cell styles Similar to paragraph st
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Using the Apply Style list You can
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Category In Calc, the only option i
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Borders The Border and Background t
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Figure 114: Choosing to copy styles
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Creating a template You can create
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Caution Note If you choose Keep Old
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Associating a spreadsheet with a di
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Chapter 5 Using Graphics in Calc
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3) On the Insert Picture dialog, na
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Note Going the other way, from embe
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Figure 124: The Picture Toolbar Tab
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Caution Adjusting colors Applying L
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Resizing a bit-mapped (raster) imag
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Group To group images: 1) Select on
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If support for Asian languages has
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Calc provides several options to re
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Figure 133: The dialog to create or
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Quick printing Click the Print File
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Selecting sheets to print In additi
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2) Select the cell range using the
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Defining a custom print range In ad
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Printing options setup in page styl
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From here you can also set the marg
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Controlling PDF content and quality
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Figure 149: Initial View page of PD
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Security page of PDF Options dialog
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2) In your e-mail program, enter th
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Chapter 7 Using Formulas and Functi
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Figure 154: Error checking of formu
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Formula Description =AVERAGE(BloodS
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Taking this example further, if the
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Examples Figure 160: Reference Oper
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Figure 161: Relative references You
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Order of calculation Order of calcu
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Figure 163: Combining data from sev
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6) Click Yes. You have now copied t
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The formula then uses the IF functi
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Figure 170: Function Wizard after s
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Place a unique formula in each cell
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Figure 175: Division by zero soluti
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) Initiate trace by clicking Trace
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Simple statistics Another common us
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determined by the closest multiple
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Advanced functions As is common wit
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Important note Unfortunately, due t
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Figure 180: Import settings Creatin
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For example, if you drag region and
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listing of the individual entry. If
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Figure 190: Original Pivot Table (t
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In the Subtotals section of the Dat
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determined mainly by the type of va
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You can change the default names fo
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Figure 213: Options for a row or co
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Filtering To limit the Pivot Table
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Figure 220: Formula reference to a
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Figure 223: Second syntax variation
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Introduction Once you are familiar
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Creating subtotals Subtotals are im
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You will appreciate this is a tedio
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Figure 233: Click the plus buttons
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5) Optionally select or deselect th
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Tracking values in scenarios Figure
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Tip You may find it easier to mark
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Multiple operations across rows and
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Figure 243: Example setup for goal
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Figure 246: The Solver dialog Figur
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Why use multiple sheets? Chapter 1
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To insert sheets and name them at t
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2) Now, click on the sheet tab for
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4) Switch back to the original spre
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Page 273 and 274: Saving versions Most documents go t
Page 275 and 276: Chapter 12 Calc Macros Automating r
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Page 305 and 306: Function Description STDEVA Estimat
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Page 329 and 330: Sort Lists options In the Options d
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Page 343 and 344: Shortcut Keys Effect Ctrl+Up Arrow
Page 345 and 346: Arrow key shortcuts Table 32. Arrow
Page 347 and 348: Appendix B Description of Functions
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Syntax Description ASINH(number) Re
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Syntax Description PRODUCT(number 1
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Accounting systems vary in the numb
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Syntax Description CUMIPMT_ADD(rate
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Syntax Description INTRATE(settleme
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Syntax Description PMT(rate; NPER;
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Syntax Description VDB(cost; salvag
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Syntax Description CHIINV(number; d
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Syntax Description INTERCEPT(data_Y
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Syntax Description RANK(value; data
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Caution Table 39: Data and time fun
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Syntax Description WORKDAY(start_da
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Syntax Description ISNA(value) Retu
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Syntax Description DVAR(database; d
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Syntax Description AREAS(reference)
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Syntax Description OFFSET(reference
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Syntax Description DECIMAL(text; ra
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Syntax Description T(value) Convert
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Syntax Description IMARGUMENT(compl
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Introduction to Calc error codes Ca
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General error codes The following t
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400 LibreOffice 3.4 Calc Guide
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formatting 87 formatting 3D 89 grap
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INDEX 317 INDIRECT 316 informationa
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general options 145 multiple pages
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408 LibreOffice 3.4 Calc Guide
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