SOP Manual - Cleveland Fire Department

Cleveland Fire Department
Operations Manual
Incident Reporting
Purpose
To provide uniformity in recording all fire, emergency, and service calls.
Objective
To provide guidelines for filing incident reports.
Scope
This policy applies to all Fire Department personnel.
Responsibility
It is the responsibility of the Incident Commander/Company Officer to complete the Incident Report. It is
the responsibility of the Shift Commander/Shift OIC to review all reports for accuracy and information.
Policy
It is the policy of the Cleveland Fire Department to keep a formal record of all calls, emergency and nonemergency,
made to assist or protect the citizens of Cleveland and Bradley County.
Procedure
A. A Fire Incident Report shall be filled out completely on all fire, emergency, non-emergency, and
service calls to which the Cleveland Fire Department responds. This includes all Mutual Aid calls
and calls in which the Cleveland Fire Department is requested to be on standby in-house for
another department.
B. Incident Reports shall include the name, address, and phone number of the owner and occupant
when this information is available.
C. A narrative that describes what took place at the incident shall be included.
Hazardous Materials Incidents
A. In order for the City to recover the costs associated with a hazardous materials incident, the
Incident Report should contain a list of all materials used by the Department and/or its authorized
agents in the incident. This list shall include any equipment or gear contaminated or damaged in
the course of the incident.
B. The name and mailing address of the person or company responsible for the incident shall also be
provided on the incident report.
1. Fixed Site Incident
The name and mailing address (including state and zip code) of the business owner and
of the person causing the incident.
Effective: June 1, 1997 Revised: 5/14/2009 Page | 260
Approved by: Chief Chuck Atchley