SOP Manual - Cleveland Fire Department

Cleveland Fire Department
Operations Manual
Memorandum Book
Purpose
To provide an easily accessible means for the temporary storage of department memos.
Objective
To provide Fire Department personnel notification of temporary changes of the operations of the
Department and/or any other job related information.
Scope
All Fire Department personnel shall keep themselves updated on any temporary changes in operations and
other job related information as may be outlined in the Memorandum Book.
Responsibility
The responsibility of staying informed rests with every member of the Cleveland Fire Department.
Policy
A. A Memorandum Book will be placed at each Fire Station.
B. Battalion Commanders, Station Captains and Station Officers shall be responsible for the
Memorandum Book and keeping it updated.
C. All memos shall be posted on each Station bulletin board until they have expired or after 30 days.
At the end of 30 days if the memo is still valid it shall be placed in the Memorandum Book.
D. The Memorandum Book contains recent memos in chronological order, with the most recent being
at the front of the book. Members need only flip through the pages to locate the memo of interest.
E. The Memos contained within this book are temporary in nature and must be removed and
discarded as soon as they become out of date or are no longer valid. Memos, which become
permanent policy will be converted to regular policy format and inserted in the Operational
Handbook.
F. Battalion Commanders and/or Station Captains shall review the Memorandum Book monthly and
remove memos that are out of date or are no longer valid.
Effective: June 1, 1997 Revised: 5/14/2009 Page | 62
Approved by: Chief Chuck Atchley