2011-2012 - College of Osteopathic Medicine - Touro University ...

Services who will advise the student organizer of the necessary steps to follow in orderto schedule the event.Student groups (organizations, classes, etc.) can obtain a Student ActivityApproval/Room Reservation Request form from the Office of Student Services. TheStudent Activity Approval/Room Reservation Request form needs to be completed andsubmitted at least two weeks before the on-campus student event is to be held.Once the approval has been obtained for the on-campus student event, the StudentServices office and Food Services will assist the student organization to: coordinate thescheduling of the event, contact campus administration to arrange for security andhousekeeping, if applicable. If the student event is to be held at a location which iscontrolled by the Campus Facilities Office, the student organization will be notified bythe Student Services office of the procedure to be followed. Any event sponsored bystudent groups (organizations, classes, etc.) which violates any of the provisions of thepolicy on "On-Campus Student Events" will be subject to cancellation or termination.CATERING PROCESSStudents are required to use the University‟s Food Services for University sponsoredevents (whether held on/off campus). The following process is required:• Catering requests must be submitted on the appropriate forms two weeks priorto the event. The event must be approved by the Dean or Associate Dean ofStudent Services.• If the event is large enough a representative from the student group may beasked to meet with the Master Calendar Committee to secure a date. The groupwill then need to meet with the Event Management Team to talk about logistics.• For smaller events the student group will meet with the Director of Food Serviceto discuss the event.• Payment is due upon receipt of the final bill and needs to be made in the Bursar‟soffice.ALCOHOL POLICY FOR STUDENT EVENTSThe University will not authorize the use of general student fees or other fundscollected and administered by a University office or agency for the purchase, supply orserving of any alcoholic beverage or to partially or totally support events where2011 – 2012 COM Student Handbook