TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

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Page 9 of 10RESIDENTIAL FACILITY INSTRUCTIONS:Most individual residential facility participants should be under direct supervision of your department. Exceptionsare noted below.Reporting Transfers-in: Unless an agreement is in place that the original jurisdiction will directlysupervise the offender, the CSCD operating the residential facility should count the individual under directsupervision (page 1). Transfers-in should always be counted as facility participants.Reporting Pretrial Residents: Offenders who are solely on Pretrial Supervision (e.g., do not have anadditional adjudicated or deferred case) and who are placed into a residential facility should not be countedas direct. He/she should be reported in Section I.C. (Pretrial Services). However, the individual should bereported as a facility participant.Facility Category: Place a facility category code in the first column for each residential facility contracted for oroperated by your department.CCF -CCC -CRS -Community Corrections Facility: A closely monitored residential setting that provides a level ofsecurity appropriate for the population served by the facility as well as services specific to thetarget population. CCFs are operated and administered by CSCDs or through a contractarrangement with a CSCD.County Correctional Center: Residential program administered by a sheriff's department wherefunding goes directly to the sheriff’s department and not to a CSCD. CCCs house and providework programs and counseling for eligible defendants and probationers or for communitysupervision violators to serve a term of confinement.Contract Residential Services: Residential services that are contracted for on a fixed-cost-perbedper-day basis. The residential services purchased by the CSCD address risk/needs of anidentified target population.Facility Type: Place a facility type code in the second column to indicate the specific type of residential servicesprovided. A facility type must be indicated for each facility. If unsure of the facility type, please contact TDCJCJAD.RCP --ISF --SAF --CRC --MIF --LBC --Restitution Center: It provides the courts with a sentencing alternative for non-violent felonyoffenders. The restitution center is characterized by participant employability, restitution tovictims and community service restitution.Intermediate Sanction Facility: It emphasizes short-term detention for probation violators andother offenders as deemed appropriate by local jurisdictions.Substance Abuse Treatment Facility: It provides 24-hour supervision and intensive treatmentfor high-need substance abuse offenders. This category excludes SAFPF TransitionalTreatment Centers.Court Residential Treatment Center: It provides 24-hour supervision and specialized treatmentfor offenders with problems such as drug or alcohol abuse, mental health deficiencies, oremotional disorders.Facility for the Mentally Impaired: It provides a structured living environment and appropriatespecialized services for the mentally ill, mentally retarded, and/or mentally disabled offender.Local Boot Camp: It is a sentencing alternative for the young adult, first-time offender, utilizinga regimented supervision strategy along with other intervention programs.HWH -- Halfway House: Residential facilities which focus on reintegration of offenders into thecommunity. This category excludes SAFPF Transitional Treatment Centers.CJAD Designator: A designator is needed if departments have more than one facility having the same combinationof facility category and type. (For example, Jefferson County CSCD operates two restitution centers and both wouldbe coded as CCF:RCP.) If this situation exists, please contact CJAD and a unique identifier will be assigned. If thissituation does not exist, the column should be left blank.- 20
Page 10 of 10PROGRAMS AND INTERVENTIONS INSTRUCTIONS:Most individuals participating in programs and interventions should be under direct supervision of your department.Exceptions are noted below.Reporting Pretrial Electronic Monitoring (ELM) cases: Offenders who are solely on PretrialSupervision (e.g., do not have an additional adjudicated or deferred case) and who are placed on electronicmonitoring should not be counted as direct. He / she should be reported in Section I.C. (Pretrial Services).However, the individual should be reported as an ELM participant.Program or Intervention: Place a code in the first column for each program or intervention contracted for oroperated by your department.ISP - Intensive Supervision Probation: Intensive probation supervision and services, usually limitedto 40 offenders per officer, and created to divert felony offenders from prison.SUR - Surveillance Probation: Designed to provide a highly intensive level of nonresidentialcommunity supervision to felony offenders who would otherwise have gone to prison. Caseloadratios are usually 2 officers to 25 probationers.ELM - Electronic Monitoring: Most restrictive tool to provide probationer information whensupervising offenders at risk. The electronic equipment monitors the absence or presence of aperson at a given location at a specific time.SCP - Specialized Caseloads: Grouping of probationers by problem area for supervision by an officerexperienced and trained in that problem area. Specialized caseloads are usually limited to 40offenders per officer.DCT - Drug Court: Problem-solving court focused on offenders who need rehabilitation and closesupervision to overcome drug and alcohol dependence.MHI - Mental Health Initiative: A program with specific funding from TCOOOMI for a defined groupof mental health offenders meeting specific diagnosis requirements.PSCT - Progressive Sanctions Court: An intervention strategy involving regular judicial review andmonitoring of offender compliance to community supervision with appropriate, timely andconsistent use of sanctions and incentives.CJAD Designator: A designator is needed if departments have more than one of the same type of program orintervention. (For example, CJAD County CSCD operates two specialized caseloads for substance abuse and bothwould be coded as SCP:SAC.) If this situation exists, please contact CJAD and a unique identifier will be assigned.Program Type: For specialized caseloads, place a code in the second column. For other programs, leave thecolumn blank.SAC -- Substance Abuse CaseloadSOC -- Sex Offender CaseloadMIC -- Mentally Impaired CaseloadMRC -- Mentally Retarded CaseloadFVC -- Family Violence CaseloadGNG -- Gang CaseloadHRC -- High Risk CaseloadYTH -- Youthful Offender CaseloadCUL -- Culturally Specific CaseloadEMC -- Employment CaseloadNES -- Non-English Speaking CaseloadFIN -- Financial Problems CaseloadOTH -- Other Caseload- 21
Page 1 and 2: TDCJ-CJADData ManualTexas Departmen
Page 3 and 4: Table of ContentsData Manual Overvi
Page 5 and 6: OverviewTDCJ-CJAD requires Communit
Page 7 and 8: Policies and ProceduresIncreased fu
Page 9 and 10: Monthly Community Supervision andCo
Page 11 and 12: MCSCR CJAD ContactBaileyBaylorBellB
Page 13 and 14: Texas Department of Criminal Justic
Page 17 and 18: Page 2 of 10If CSCDs choose to repo
Page 19 and 20: Page 4 of 10County Jail (Section I.
Page 21 and 22: Page 6 of 105. Pretrial Services Pl
Page 23: Page 8 of 10supervise only pretrial
Page 27 and 28: Page 1 of 15Monthly Community Super
Page 29 and 30: Page 3 of 15GENERAL QUESTIONS (CONT
Page 31 and 32: Page 5 of 15GENERAL QUESTIONS (CONT
Page 33 and 34: Page 7 of 15PRETRIAL CASES (CONT.)I
Page 35 and 36: Page 9 of 15TRANSFERS (CONT.)An off
Page 37 and 38: Page 11 of 15TERMINATIONS (CONT.)An
Page 39 and 40: Page 13 of 15CSCD STAFF (CONT.)Do y
Page 41 and 42: Page 15 of 15PROGRAMS AND INTERVENT
Page 43 and 44: MCSCR Reporting ScenarioREPORTMONTH
Page 45 and 46: State Jail Felons Supplemental Repo
Page 49 and 50: Page 2 of 3sentenced for a 1st, 2nd
Page 51 and 52: State Jail Felons Supplemental Repo
Page 53 and 54: Actual Program Outputs ReportPurpos
Page 55 and 56: Actual Program Outputs Report1. A p
Page 57 and 58: Page 2 of 2II. Indicate the Program
Page 59 and 60: Page 2 of 6Combination Facilities a
Page 61 and 62: Page 4 of 6I.B. Total number of int
Page 63 and 64: Page 6 of 6Number mandated by CCP 4
Page 65 and 66: Page 2 of 2I need to check my numbe
Page 67 and 68: Caseload ReportPurpose:The 79th Tex
Page 69 and 70: Page 1 of 2Caseload Report Instruct
Page 71 and 72: Caseload ReportFrequently Asked Que
Page 73 and 74: Quarterly Financial Report (QFR)Pur
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Page 1 of 6Quarterly Financial Repo
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Page 3 of 6transferred-in should be
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Page 5 of 6Other Revenue items for
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Community Service Restitution andVi
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CSCD Chief County:Fiscal Year _____
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Ad Hoc SurveysPurposeAt various tim
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Community Supervision Tracking Syst
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CSTS / ISYSFrequently Asked Questio
Page 91 and 92:
The Future of Data CollectionThis d
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Appendix A: Research and Evaluation
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Appendix B: Program CodesFY 2008-20
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DescriptionAppendix B: Program Code
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Appendix B: Program CodesNon-Reside
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Appendix B: Program CodesPrograms a
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