TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

Page 5 of 6I.E. Total number remaining in the program on August 31, : Indicate the number ofoffenders (felons and misdemeanants) who were in the program or facility at the end of the fiscalyear. The number must match the corresponding number on the MCSCR report. If the number onthe monthly report is incorrect, follow the MCSCR correction procedures. Calculate the totalnumber remaining in the program by taking the Total Served and subtracting the Number ofDischarges (i.e., Item I.F. – I.C. = I.E.).I.F. Total number served during FY: Indicate the total number of offenders served in theprogram or facility during the fiscal year. Calculate the total number served by taking theBeginning Count and adding the Number of Intakes (i.e., Item I.A. + Item I.B. = Item I.F.).I.G. For Residential programs only - Average length of stay (in days) for individuals whocompleted the program during FY: Compute the average length of stay for those whocompleted the program (i.e., item I.D.1.). The average length of stay equals the total number ofparticipant-days served by those who completed the program divided by the number of peoplewho completed the program. Round the average to the nearest day.II. Indicate the Program Annual Data: Complete the applicable information for servicesoffered to participants and paid for with TDCJ-CJAD funds during FY. For Residentialprograms, this includes information on services offered to residents while they were in thefacility or pending admission, and paid for with the TDCJ-CJAD funds. Complete only sectionsthat are relevant. The responses in any one category cannot exceed the total number served (i.e.Item I.F.).II.A. Group/Individual Counseling: This can refer to any general form of group or individualcounseling that is offered to a probationer.Number of participants: Indicate the number of offenders who received either group orindividual counseling.II.B. Urinalysis Testing: Urinalysis tests are used to determine whether an incomingprobationer is involved with drugs and to monitor ongoing compliance with the probationrequirement of abstaining from drug or alcohol use.Number of individuals tested: Indicate the number of offenders who receive a test. Countall offenders tested, even if not placed or admitted for supervision/treatment. A personshould be counted only once.II.C. Academic Education Services: These may incorporate a wide range of services to raisethe academic level of individual probationers. Services often include educational testing andassessment, literacy classes or tutoring, and classes in adult education or GED preparation.Number of participants: Indicate the number of defendants who received educationalservices.- 58 ­