TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

Caseload ReportFrequently Asked QuestionsWhy does the Caseload Report need to match the MCSCR?The MCSCR is currently considered the official count of community supervision officers forCSCDs. The Caseload Report gathers more detailed information about these officers regardingthe number and type of cases they supervise in order to more accurately track the impact of thecaseload reduction grants.When I submitted the Caseload Report I only put my county’s data instead of the CSCDs.Should I correct this?Yes. Go back to the Caseload Report website and update the data for that month to include allcounties in the CSCD.I’ve already submitted my Caseload Report but I need to make changes. How do I update thedata?Go to the Caseload Report website. Select your CSCD from the pull-down menu and click on“List Reports”. You will see a list of all prior reports from your CSCD. Click the “Select” linknext to the report you wish to update. This will take you to the report for the selected monthshowing the data you have previously submitted. If changes are necessary, click the “Edit ThisReport” button. The page will refresh and allow you to make changes to the data. When youhave finished updating the data, click the “Update” button at the bottom of the screen.My director supervises a few direct offenders but he mainly does administrative work. Whereshould he be counted?In this case, the director (and his cases) should be counted under “Other CSO”. Only officerswho spend at least 50% of their time on supervision or supervision-related duties can be countedas “Regular Full-Time CSOs”.My director does not supervise any direct offenders but he is counted in the full time CSOs onthe MCSCR so our numbers will not match. What should I do?Correct the MCSCR for the month of the caseload and all future MCSCR submissions by placingyour director into the Section III.C. (Total Number of Non-Community Supervision OfficersEmployed Full-Time Within the County. According to the MCSCR instructions, an officershould be counted in the full time CSO category (Section III.A. – Total Number of CommunitySupervision Officers Employed Full-Time Within the County) only if he/she supervises one ormore direct cases. In this case, the director does not supervise any direct cases and is thereforeineligible to be counted under Section III.A. on the MCSCR. For further information on theMCSCR, see the MCSCR instructions.- 67 ­