TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

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AcknowledgementsI would like to acknowledge the work of Aimee Perez, Research Specialist, who is the primaryauthor of this data manual. Ms. Perez spent numerous hours writing, editing, and coordinatingthe production of the Data Manual. While the Data Manual is not going to be on the New YorkTimes Best Seller list, it will be critical to the everyday work of Community Supervision, and Iwould like to express my deep thanks and gratitude to Ms. Perez for her outstanding work on thisproject.I would also like to acknowledge the assistance of Ben McCulloch and Sharisa Jones, TDCJCJAD Research and Evaluation, for their contribution to the data manual. Mr. McCulloch andMs. Jones wrote and edited several chapters of the Data Manual and were instrumental inassisting Ms. Perez in the development of this manual.Finally, I would like to thank all the CSCD staff who routinely submit the data necessary to meetthe reporting requirements detailed in this manual. This data is critical to the achievement of ourmutual goals and documenting the valuable work performed by Community Supervision Officersand the CSCD staff who administer these functions.Thank you for all your assistance and efforts.Mike EisenbergDirector of Research and EvaluationTDCJ-CJADii
Table of ContentsData Manual OverviewPurpose of TDCJ-CJAD Data ManualPolicies and ProceduresData Compliance LogExtensionsMonthly Community Supervision and Corrections Report (MCSCR)Purpose/Deadline/Procedures/ContactMCSCR CJAD ContactMCSCR Correction ProceduresMCSCR FormMCSCR InstructionsTracking State Jail Felons on the MCSCRMCSCR Frequently Asked QuestionsMCSCR Reporting ScenarioState Jail Felony Supplemental Report (SJFSR)Purpose/Deadline/Procedures/ContactSJFSR FormSJFSR InstructionsSJFSR Frequently Asked QuestionsActual Program Outputs ReportPurpose/Deadline/Procedures/Website/ContactHow to Submit Actual Program Outputs DataWhich Programs Need an Actual Program Outputs Report?Actual Program Outputs Report FormActual Program Outputs Report InstructionsActual Program Outputs Report Frequently Asked QuestionsCaseload ReportPurpose/Deadline/Procedures/Website/ContactCaseload Report FormCaseload Report InstructionsCaseload Report Frequently Asked QuestionsQuarterly Financial Reports (QFR)Purpose/Deadline/Procedures/ContactQFR FormQFR InstructionsCommunity Service Restitution and Victim Restitution SurveyPurpose/Deadline/Procedures/ContactCommunity Service Restitution and Victim Restitution Survey Form123345678912222338414243444748495050525460626364656768697071777879iii
Page 1: TDCJ-CJADData ManualTexas Departmen
Page 5 and 6: OverviewTDCJ-CJAD requires Communit
Page 7 and 8: Policies and ProceduresIncreased fu
Page 9 and 10: Monthly Community Supervision andCo
Page 11 and 12: MCSCR CJAD ContactBaileyBaylorBellB
Page 13 and 14: Texas Department of Criminal Justic
Page 17 and 18: Page 2 of 10If CSCDs choose to repo
Page 19 and 20: Page 4 of 10County Jail (Section I.
Page 21 and 22: Page 6 of 105. Pretrial Services Pl
Page 23 and 24: Page 8 of 10supervise only pretrial
Page 25 and 26: Page 10 of 10PROGRAMS AND INTERVENT
Page 27 and 28: Page 1 of 15Monthly Community Super
Page 29 and 30: Page 3 of 15GENERAL QUESTIONS (CONT
Page 31 and 32: Page 5 of 15GENERAL QUESTIONS (CONT
Page 33 and 34: Page 7 of 15PRETRIAL CASES (CONT.)I
Page 35 and 36: Page 9 of 15TRANSFERS (CONT.)An off
Page 37 and 38: Page 11 of 15TERMINATIONS (CONT.)An
Page 39 and 40: Page 13 of 15CSCD STAFF (CONT.)Do y
Page 41 and 42: Page 15 of 15PROGRAMS AND INTERVENT
Page 43 and 44: MCSCR Reporting ScenarioREPORTMONTH
Page 45 and 46: State Jail Felons Supplemental Repo
Page 49 and 50: Page 2 of 3sentenced for a 1st, 2nd
Page 51 and 52: State Jail Felons Supplemental Repo
Page 53 and 54:
Actual Program Outputs ReportPurpos
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Actual Program Outputs Report1. A p
Page 57 and 58:
Page 2 of 2II. Indicate the Program
Page 59 and 60:
Page 2 of 6Combination Facilities a
Page 61 and 62:
Page 4 of 6I.B. Total number of int
Page 63 and 64:
Page 6 of 6Number mandated by CCP 4
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Page 2 of 2I need to check my numbe
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Caseload ReportPurpose:The 79th Tex
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Page 1 of 2Caseload Report Instruct
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Caseload ReportFrequently Asked Que
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Quarterly Financial Report (QFR)Pur
Page 75 and 76:
Page 1 of 6Quarterly Financial Repo
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Page 3 of 6transferred-in should be
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Page 5 of 6Other Revenue items for
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Community Service Restitution andVi
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CSCD Chief County:Fiscal Year _____
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Ad Hoc SurveysPurposeAt various tim
Page 87 and 88:
Community Supervision Tracking Syst
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CSTS / ISYSFrequently Asked Questio
Page 91 and 92:
The Future of Data CollectionThis d
Page 93 and 94:
Appendix A: Research and Evaluation
Page 95 and 96:
Appendix B: Program CodesFY 2008-20
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DescriptionAppendix B: Program Code
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Appendix B: Program CodesNon-Reside
Page 101 and 102:
Appendix B: Program CodesPrograms a
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