TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

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Actual Program Outputs ReportHow to Submit Actual Program Outputs Data:Actual Program Outputs data can be submitted online or by fax. The Research and EvaluationSection prefers that data be submitted through the Actual Program Outputs website. The ActualProgram Outputs Report form can be accessed by going tohttp://cjadweb.tdcj.state.tx.us/Research/ and clicking on “Program Outputs Application”.When the site is reached, a login and password is required to access the website. The login andpassword will be given in the email that announces that the site has been opened or it can beobtained from Research and Evaluation staff.Instructions for the Actual Program Outputs data form are provided on the website. Read theseinstructions carefully prior to completing the Actual Program Outputs report.Steps for Completing and Submitting the Actual Program Outputs Report:1. Choose your CSCD.2. Choose the report type for your program.3. Choose the fiscal year. (Data for Sept. 1, 2006 through Aug. 31, 2007 would be FY2007).4. Hit the Search button.5. A drop-down box below the Search button will then show your programs that fall underthe report type chosen. Choose your program.6. Hit the Get Data button. This will load your program and bring up any pre-populated datafrom the MCSCR.7. Complete the data form. All fields must be filled. If the field is not applicable to yourprogram or service, enter zero “0”.8. When finished, hit the Update button. The field below the button will automaticallypopulate with the time and date.9. Scroll back to the top of the form. If the data form was submitted, it will say “Success”.If the data form was not transmitted successfully, it will say “Error”. Correct any errors,then hit the Update button again. All errors must be corrected before the data form will betransmitted successfully.Which Programs Need an Actual Program Outputs Report?An Actual Program Outputs Report needs to be completed for each program or service as itrelates to Community Justice Plan Program Proposal. The purpose of the Actual ProgramOutputs Report is to gather information on how CSCDs have used funds, appropriated by theState of Texas through the TDCJ-CJAD, for services, interventions, and programs. Do notcomplete an Actual Program Outputs Report to indicate how Basic Supervision funds are usedfor basic supervision (i.e., paying general probation staff, urinalysis testing on all probationers).An Actual Program Outputs Report must be completed if:- 50
Actual Program Outputs Report1. A program proposal was submitted as part of the Community Justice Plan (CJP) andTDCJ-CJAD funded the program with Diversion Program (DP) or CommunityCorrections (CC) funds.If a program proposal is submitted with secondary program codes, a separate ActualProgram Outputs Report will be required for each primary program code AND eachsecondary program code. In general, the number of participants reported for eachsecondary program code should be less than or equal to the number of participantsreported for the primary program code.In addition, in cases of combination facilities, separate Actual Program Outputs Reportsshould be completed for each facility type, even if only one program proposal is in theCommunity Justice Plan.2. A program proposal was submitted as part of the CJP for a Community CorrectionsFacility (CCF) funded through Treatment Alternatives to Incarceration Program (TAIP)or Residential Substance Abuse Treatment (RSAT) monies. (Do not submit reports forTAIP-funded Contract Residential Service [CRS] programs.)-or3. TDCJ-CJAD Basic Supervision funding was used to support residential or non-residentialservices. In this case, the CSCD may not have submitted a program proposal in theCommunity Justice Plan, but Basic Supervision funds were used to operate the program,service or facility.The three areas above should cover all programs funded with Community Corrections (CC),Diversion Program (DP) and Basic Supervision funds.Combination Facilities and ProgramsFor combination facilities and programs, complete one Actual Program Outputs Report for eachfacility type or program. This is analogous to the procedures currently used to report facilityactivity on page 3 of the Monthly Community Supervision and Corrections Report (MCSCR).Programs With More Than One Funding SourceA separate Actual Program Outputs Report should not be completed to indicate different fundingsources. If the CSCD submitted one program proposal with two or more budgets, only oneActual Program Outputs Report should be completed.- 51
Page 1 and 2:
TDCJ-CJADData ManualTexas Departmen
Page 3 and 4: Table of ContentsData Manual Overvi
Page 5 and 6: OverviewTDCJ-CJAD requires Communit
Page 7 and 8: Policies and ProceduresIncreased fu
Page 9 and 10: Monthly Community Supervision andCo
Page 11 and 12: MCSCR CJAD ContactBaileyBaylorBellB
Page 13 and 14: Texas Department of Criminal Justic
Page 17 and 18: Page 2 of 10If CSCDs choose to repo
Page 19 and 20: Page 4 of 10County Jail (Section I.
Page 21 and 22: Page 6 of 105. Pretrial Services Pl
Page 23 and 24: Page 8 of 10supervise only pretrial
Page 25 and 26: Page 10 of 10PROGRAMS AND INTERVENT
Page 27 and 28: Page 1 of 15Monthly Community Super
Page 29 and 30: Page 3 of 15GENERAL QUESTIONS (CONT
Page 31 and 32: Page 5 of 15GENERAL QUESTIONS (CONT
Page 33 and 34: Page 7 of 15PRETRIAL CASES (CONT.)I
Page 35 and 36: Page 9 of 15TRANSFERS (CONT.)An off
Page 37 and 38: Page 11 of 15TERMINATIONS (CONT.)An
Page 39 and 40: Page 13 of 15CSCD STAFF (CONT.)Do y
Page 41 and 42: Page 15 of 15PROGRAMS AND INTERVENT
Page 43 and 44: MCSCR Reporting ScenarioREPORTMONTH
Page 45 and 46: State Jail Felons Supplemental Repo
Page 49 and 50: Page 2 of 3sentenced for a 1st, 2nd
Page 51 and 52: State Jail Felons Supplemental Repo
Page 53: Actual Program Outputs ReportPurpos
Page 57 and 58: Page 2 of 2II. Indicate the Program
Page 59 and 60: Page 2 of 6Combination Facilities a
Page 61 and 62: Page 4 of 6I.B. Total number of int
Page 63 and 64: Page 6 of 6Number mandated by CCP 4
Page 65 and 66: Page 2 of 2I need to check my numbe
Page 67 and 68: Caseload ReportPurpose:The 79th Tex
Page 69 and 70: Page 1 of 2Caseload Report Instruct
Page 71 and 72: Caseload ReportFrequently Asked Que
Page 73 and 74: Quarterly Financial Report (QFR)Pur
Page 75 and 76: Page 1 of 6Quarterly Financial Repo
Page 77 and 78: Page 3 of 6transferred-in should be
Page 79 and 80: Page 5 of 6Other Revenue items for
Page 81 and 82: Community Service Restitution andVi
Page 83 and 84: CSCD Chief County:Fiscal Year _____
Page 85 and 86: Ad Hoc SurveysPurposeAt various tim
Page 87 and 88: Community Supervision Tracking Syst
Page 89 and 90: CSTS / ISYSFrequently Asked Questio
Page 91 and 92: The Future of Data CollectionThis d
Page 93 and 94: Appendix A: Research and Evaluation
Page 95 and 96: Appendix B: Program CodesFY 2008-20
Page 97 and 98: DescriptionAppendix B: Program Code
Page 99 and 100: Appendix B: Program CodesNon-Reside
Page 101 and 102: Appendix B: Program CodesPrograms a
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TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

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