TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

Instructions by ItemPage 3 of 6I. Indicate the Program Annual Activity: Information provided for Section I must match thecorresponding numbers reported on the MCSCR. TDCJ-CJAD will pre-populate informationtypically submitted on the MCSCR.Specifically, items I.A., I.B., I.C., I.E., and I.F. will be pre-populated with data from TDCJ­CJAD. By submitting the reporting form, the CSCD is verifying that this information is correct.If an error was made on the MCSCR, corrections must be submitted to TDCJ-CJAD. (See the boxbelow for MCSCR correction procedures). If the figures reported on the form and the MCSCRdo not match, TDCJ-CJAD will require corrections.MCSCR Correction Procedures1. Make a copy of the page(s) to be corrected. If that particular month’s MCSCR has been correctedpreviously, make a copy of the current (or last corrected) MCSCR.It is very important to use your most current report when completing revisions as data entry personnelenter the forms at “face value.” If a revision was done previously, but the revision is not reflected onthe copy of the report being entered currently, data entry personnel may think that the figures in thecomputer are wrong and change them in accordance with the form in hand.2. On the copy, mark through error(s) and write the correct numbers next to the error. Circle thecorrection.3. Write “REVISED,” the revision date, and your initials across the top of the page(s).4. Fax the corrected form to (512) 305-9368 to the attention of the Research and Evaluation data entrypersonnel responsible for your county. You may also email or phone in your data.If you wish to check the status of the correction, please contact the data entry personnel responsible foryour department.To correct erroneous program data that have not been corrected on the MCSCR, follow the standard errorcorrectionprocedure by submitting revised copies of page 3 of the MCSCR for each month affected.I.A. Beginning count as of September 1, : Indicate the number of offenders (felons andmisdemeanants) who were in the program or facility at the start of the fiscal year. The numbermust match the corresponding number on the MCSCR report. If the number on the monthlyreport is incorrect, follow the MCSCR correction procedures.- 56 ­