TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

Actual Program Outputs ReportHow to Submit Actual Program Outputs Data:Actual Program Outputs data can be submitted online or by fax. The Research and EvaluationSection prefers that data be submitted through the Actual Program Outputs website. The ActualProgram Outputs Report form can be accessed by going tohttp://cjadweb.tdcj.state.tx.us/Research/ and clicking on “Program Outputs Application”.When the site is reached, a login and password is required to access the website. The login andpassword will be given in the email that announces that the site has been opened or it can beobtained from Research and Evaluation staff.Instructions for the Actual Program Outputs data form are provided on the website. Read theseinstructions carefully prior to completing the Actual Program Outputs report.Steps for Completing and Submitting the Actual Program Outputs Report:1. Choose your CSCD.2. Choose the report type for your program.3. Choose the fiscal year. (Data for Sept. 1, 2006 through Aug. 31, 2007 would be FY2007).4. Hit the Search button.5. A drop-down box below the Search button will then show your programs that fall underthe report type chosen. Choose your program.6. Hit the Get Data button. This will load your program and bring up any pre-populated datafrom the MCSCR.7. Complete the data form. All fields must be filled. If the field is not applicable to yourprogram or service, enter zero “0”.8. When finished, hit the Update button. The field below the button will automaticallypopulate with the time and date.9. Scroll back to the top of the form. If the data form was submitted, it will say “Success”.If the data form was not transmitted successfully, it will say “Error”. Correct any errors,then hit the Update button again. All errors must be corrected before the data form will betransmitted successfully.Which Programs Need an Actual Program Outputs Report?An Actual Program Outputs Report needs to be completed for each program or service as itrelates to Community Justice Plan Program Proposal. The purpose of the Actual ProgramOutputs Report is to gather information on how CSCDs have used funds, appropriated by theState of Texas through the TDCJ-CJAD, for services, interventions, and programs. Do notcomplete an Actual Program Outputs Report to indicate how Basic Supervision funds are usedfor basic supervision (i.e., paying general probation staff, urinalysis testing on all probationers).An Actual Program Outputs Report must be completed if:- 50 ­