TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

Page 2 of 6CSCDs and other grant recipients may have additional reporting requirements; i.e., restitutioncollections, TAIP quarterly activity reports, grants from agencies other than TDCJ-CJAD,financial activity associated with special projects, such as facility construction, etc. Specificinstructions and report forms will be made available to CSCDs by TDCJ-CJAD. (See the "Grantsand Donations from Other Sources" section in this manual for additional information andrequired attachments to the Quarterly Financial Reports.)I. TDCJ-CJAD QUARTERLY FINANCIAL REPORT DEFINITIONSThe following replicates the reporting format of the TDCJ-CJAD Quarterly Financial Reportproviding definitions of the individual line items:CJAD Program #: Number assigned to the TDCJ-CJAD Program Proposal when it isentered into the TDCJ-CJAD integrated database during the Community Justice Plan(CJP) process.Chief County (CSCD): Primary county of the jurisdiction.CSCD Fiscal Year: Current fiscal year (September through August).Quarter Ending Date: Last day of the reporting quarter of the current fiscal year(November 30, 20XX, February 28, 20XX, May 31, 20XX, or August 31, 20XX).CSCD Quarter: The numerical reporting quarter of the current fiscal year.Program Title: Title given for the program when CJP was submitted.Funding Source: The funding source for the program (BS, CCP, DP or TAIP).A. Program Fund Balance at: The date and the amount listed on line W of the previousQuarterly Report.NOTE: For the first quarter of the new biennium, only Basic Supervision will have acarryover fund balance that will match line “W” of the previous quarter. CommunityCorrections, Diversion Programs and Treatment Alternative to Incarcerations Programs willhave a $0.00 fund balance at the beginning of the biennium since the previous biennium’send of year balance for these funds was refunded to TDCJ-CJAD. Each subsequent quarterfor the biennium will have a Program Fund Balance matching on line W of the previousQuarterly Report.B. Prior Period Adjustment: Adjustment to beginning fund balance as a result of correctionsand or audit findings of prior fiscal years, not prior quarters of the current fiscal year.This amount does not include prior-year refunds.C. Prior Year Refunds: Amount of a previous biennium’s refund to TDCJ-CJAD (BasicSupervision only).D. Interfund Transfer: Transfers are not physically transferred to the program until the fundsare actually required in the programs to which they are to be transferred. The amount ofactual transfer is to equal the amount required to offset expenditures. Any excess amount- 72 ­