TDCJ-CJAD Data Manual - Texas Department of Criminal Justice

Quarterly Financial Report (QFR)Purpose:TDCJ-CJAD funding allocated or granted to any entity, organization, or CSCD requires separatequarterly financial reports for each program in order to ensure accountability of financialresources utilized by community based corrections recipients. These reports are also be used byTDCJ-CJAD to conduct research into program cost-effectiveness.Deadline:The financial reports are due to TDCJ-CJAD within 30 days after the close of the reportingperiods. The final report is due to TDCJ-CJAD 90 days after the close of the fiscal year.Report Report Timeframe DeadlineFirst Quarter Report September – November DecemberSecond Quarter Report December – February MarchThird Quarter Report March – May JuneFourth Quarter Report June - August NovemberReview criteria for funding of grant programs include reduced scores (and perhaps reducedfunding) for CSCDs that submit late quarterly financial reports.Procedures:TDCJ-CJAD requires the fiscal officer for each funding recipient to prepare and submit afinancial report every quarter for each TDCJ-CJAD funded program budget. All revenue andexpenditures reported must be related to the approved program budget. CSCDs and other grantrecipients may have additional reporting requirements; i.e., restitution collections, TAIPquarterly activity reports, grants from agencies other than TDCJ-CJAD, financial activityassociated with special projects, such as facility construction, etc. Specific instructions and reportforms will be made available to CSCDs by TDCJ-CJAD.Complete information about financial reports can be found in the Financial Management Manualavailable on the TDCJ-CJAD FTP server under Fiscal Management\Finance.Contact:All questions regarding the Quarterly Financial Report should be directed to:Sam Ebomwonyi 512-463-8266 sam.ebomwonyi@tdcj.state.tx.us- 69 ­