ADOPTED BUDGET RESOURCE ALLOCATION PLAN - City of ...

Project: 818450 Community Center Buildings - HVAC
Origination Year: 1996-97
Planned Completion Year: Ongoing
Department: Community Services
Project Description / Scope / Purpose
Project Information Sheet
Type: Parks & Recreation
Category: Infrastructure
Project Manager: Hira Raina
Fund: 610 Infrastructure Renov & Replace
Sub-Fund: 100 General Fund Assets
Project Coordinator: Bob Van Heusen
This project involves replacement of heating ventilation and air conditioning (HVAC) systems for the Community Center complex. The replacement requirements of the HVAC units are identified
by inspections and manufacturers' specifications on equipment life spans, and failures that may occur. Facilities Staff prepares cost estimates based on a variety of methods including past
experience, knowledge of the industry, and informal or formal estimates from professionals. Assessment, analysis, and cost estimates of the HVAC systems at the Community Center were
completed in FY 2005/06, and updated in FY 2006/07. Funds in FY 2008/09 are to complete the HVAC replacement at the Creative Arts Center Building and the Performing Arts Center Building.
This project will be completed in conjunction with roofing projects at the same building and are expected to be finished during FY 2008/09.
These HVAC systems have a 20 year life span and will be replaced in FY 2028/29. The replacement will only cover the HVAC systems and not the ducting, which has a 30 year useful life.
Prolonging this project may result in higher operational cost due to a higher frequency of repairs and/or higher capital cost for emergency HVAC component replacement. Additionally, Facilities
staff has had numerous complaints about the comfort of these buildings, which is attributable to the inadequacy of the aging HVAC equipment.
Funds in FY 2010/11 are for HVAC replacements at the Recreation Center and the Indoor Sports Center. This work will be coordinated with the roof replacement projects at these sites. (Project
819630).
Project Evaluation and Analysis
Staff looked into different alternatives after the evaluation of these systems in FY 2006/07. The recommendation is for replacing some, not all, of the existing equipment. Staff is in agreement with
the analysis of the Community Center HVAC systems. Staff is completing this project in conjunction with the roof replacement of the same buildings since the roof must be disturbed to remove, and
replace, the HVAC components. This will be more cost effective if done simultaneously.
Fiscal Impact
Funding is from Park Dedication Fees. There are no additional operating costs associated with this project.
Project Financial Summary
Financial Data Prior
Actual
Project Costs
Revenues
Total
Transfers-In
Total
Operating Costs
Current 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Y11-Y20
2009-10
Total
Project
Life Total
735,612 1,080 175,017 0 0 0 0 0 0 0 0 0 454,035 1,365,744
0 0 0 0 0 0 0 0 0 0 0 0
0 0
Park Dedication - Subdivisions 175,017 0 0 0 0 0 0 0 0 0 454,035
638,487 1,066 175,017 0 0 0 0 0 0 0 0 0 454,035 1,268,605
0 0 0 0 0 0 0 0 0 0 0 0
0 0
Community Center Buildings - HVAC 818450