ADOPTED BUDGET RESOURCE ALLOCATION PLAN - City of ...

Project: 827650 RFID/Library Automated Materials Handling System
Origination Year: 2008-09
Planned Completion Year: 2010-11
Department: Libraries
Project Description / Scope / Purpose
Project Information Sheet
Type: Library
Category: Capital
Project Manager: Steve Sloan
Fund: 35 City General Fund
Sub-Fund: 100 General
Project Coordinator: Marsha Pollak
This project provides for the installation of an automated materials handling system, new security gates and self-check machines on the Circulation Desk and in the Circulation Staff Workroom in
order to more efficiently check-out, check-in and sort returned materials.
Currently, checking in material is a manual process. With a circulation of more than 2.3 million items in FY 2007/08 and weekend traffic of more than 5,000 customers in the building checking out
8,000 to 10,000 items each day, staff has been unable to keep up with the thousands of items needing to be checked in. This has led to poor customer service. The new system will streamline this
process, allowing items to be checked in immediately upon return, delivering a receipt, if desired, and doing a preliminary sorting by material prior to shelving.
In late FY 2008/09, all RFID tags and conversion equipment will be ordered and received. Tag programming equipment will be installed, staff will be trained, and conversion of our 340,000+ item
collection will begin. Site preparation will begin.
In FY 2009/10, conversion will be completed and the site will be ready. The remainder of the equipment will be ordered and installed, and staff will be trained. The system will be fully operational
during FY 2009/10.
Project Evaluation and Analysis
When implemented, this project will increase efficiency by providing more accurate and faster check-in of materials while using less staff time.
Fiscal Impact
This project is funded by the General Fund. The Library is expected to experience a savings of approximately $157,000 per year.
Project Financial Summary
Financial Data Prior
Actual
Project Costs
Revenues
Total
Transfers-In
Total
Operating Costs
Current 2010-11 2011-12 2012-13 2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 Y11-Y20
2009-10
Total
Project
Life Total
722 1,000,958 0 0 0 0 0 0 0 0 0 0
0 1,001,680
0 0 0 0 0 0 0 0 0 0 0 0
0 0
0 0 0 0 0 0 0 0 0 0 0 0
0 0
0 0 0 0 0 0 0 0 0 0 0 0
0 0
RFID/Library Automated Materials Handling System 827650