adopted operating & capital improvement budget - City of St ...

Department Mission Statement
City of St. Petersburg, Florida
FY 2010 Adopted Fiscal Plan
General Government Administration
City Clerk
The mission of the City Clerk's Office is to preserve the City’s history through maintenance of its legal documents and proceedings of City Council,
conduct City elections, and safeguard City staff, officials, residents, and property.
Services Provided
The City Clerk's Office provides the following services:
• Provides overall administrative and support services for all the programs of this department.
• Preserves the City's history through maintenance of its books, records, legal documents, and journals of the proceeds of the City Council.
• Organizes, manages, and coordinates City elections and provides assistance to candidates.
• Responds to public records requests by coordinating with departments and providing records on a timely basis per Florida Statute Chapter 119.
• Performs research for staff, elected officials, other governmental entities, and residents.
• Video streams all City Council meetings.
• Establishes and administers, with the assistance of departmental records coordinators, a records management program directed to the
application of efficient and economical management methods relating to the creation, utilization, maintenance, retention, preservation, and disposal
of records per the Florida Department of State Division of Library & Archives of Florida.
• Provides efficient and timely sorting, delivery, and pickup of mail.
• Safeguards City staff, officials, and residents.
• Safeguards City property.
FY 2007 FY 2008 FY 2009 FY 2009 FY 2009 FY 2010 FY 2010
Budgetary Cost Summary Actual Actual Adopted Amended Estimated Adopted Change
Personal Services
Services & Commodities
Capital Expenditures
591,828 953,804 963,263 963,263 960,361 1,001,957
255,760 476,167 487,681 611,869 605,422 630,538
14,620 9,067 -
-
5,148 -
4.0%
29.3%
- %
Total Budget 862,208 1,439,038 1,450,944 1,575,132 1,570,931 1,632,495
12.5%
FY 2007 FY 2008 FY 2009 FY 2009 FY 2009 FY 2010 FY 2010
Appropriations By Fund/Program Actual Actual Adopted Amended Estimated Adopted Change
General Operating Fund
City Clerk Administration Program 300,632 464,250 467,177 591,267 606,180 644,253
City Clerk Program 225,528 276,835 251,725 251,725 259,756 237,192
Records Retention Program 222,290 226,733 258,521 258,619 237,018 261,573
Mail Room Program 113,596 106,508 111,141 111,141 109,758 111,061
Building Security Program (406) - -
-
- -
Total General Operating Fund
37.9%
(5.8%)
1.2%
(0.1%)
- %
861,640 1,074,326 1,088,564 1,212,752 1,212,712 1,254,079 15.2%
Municipal Office Buildings Fund
Building Security Program 568 364,712 362,380 362,380 358,219 378,416
Total Budget
862,208 1,439,038 1,450,944 1,575,132 1,570,931 1,632,495 12.5%
4.4%
General Government
Other Charges for Services
Miscellaneous Revenue
Interfund Transfers
General Operating Fund
FY 2007 FY 2008 FY 2009 FY 2009 FY 2009 FY 2010 FY 2010
Revenue Sources Actual Actual Adopted Amended Estimated Adopted Change
Municipal Office Buildings Fund
5,788 5,122 7,800
7,800
9,894 4,000
36 - -
-
82 -
257 295 -
-
201 -
287,172 289,272 361,668 361,668 361,668 446,089
568,387 779,637 719,096 843,284 840,867 803,990
568 364,712 362,380 362,380 358,219 378,416
(48.7%)
- %
- %
23.3%
11.8%
4.4%
Total Revenue 862,208 1,439,038 1,450,944 1,575,132 1,570,931 1,632,495
12.5%
Fiscal Year 2010 Budget Development N - 16 General Government Administration