adopted operating & capital improvement budget - City of St ...

City of St. Petersburg, Florida
FY 2010 Adopted Fiscal Plan
Internal Services Administration
Purchasing & Materials Management Department
• Changes in the economy and the recession affect the Purchasing Department. The department will be able to increase revenues to the City
through a more aggressive pursuit of selling surplus online.
• In FY09, staffing will be reduced by one full-time Procurement Specialist ($47,243).
• In FY10, the department's General Operating Fund budget will decrease by 3.4%. The majority of the decrease is in salaries and benefits
associated with the above Procurement Specialist position and services and commodities (Data Processing).
• In FY10, the department's Materials Management Fund budget will decrease by 6.6%. The majority of the decrease is in salaries and benefits and
in services and commodities (Data Processing).
• Beginning in FY09, the Purchasing & Materials Management Director position was split between the Purchasing Division in the General Fund and
the Materials Management Division in the Materials Management Fund. This split caused a calculation difference in the FY09 Adopted Full-Time
FTE of 0.01 and has been corrected for FY10.
Objectives and Performance Measures
Unit of
Measure
FY 2007
Actual
FY 2008 FY 2009 FY 2009 FY 2010
Actual Target Estimate Adopted
Materials Management
The objective of Materials Management is to minimize inventory investment and operating cost while maintaining an adequate supply to meet the
needs of requesting departments.
• Inventory $ Value $
2,178,607 1,861,847 1,900,000 1,740,530 1,900,000
• Inventory Accuracy %
96.42
96.30
98.00
94.00
98.00
• Inventory Line Items Issued #
38,004 48,802 53,500 33,243 49,778
• Inventory Line Items Received #
3,829
4,992
4,550
4,354
5,091
• Inventory Turnover (x:1) Ratio
1.72
2.36
4.00
2.20
4.00
• Number of Line Items #
3,293
3,300
2,800
3,400
3,100
• Variance (+/-$500) Book Value to Inventory Counts $
-75,975 -21,300
500 -134,477
500
Purchasing
The objective of Purchasing is to procure quality supplies and services at the best value and at the lowest total cost.
• Amount of Purchasing Card Transactions $
5,186,570 5,316,211
• Number of Purchasing Card Transactions #
26,907 28,081
• Orders Issued #
31,040 30,983
• Purchasing Administrative Lead Time (PALT) #
1.90
1.81
• Requisitions Received #
38,467 37,794
4,950,000
27,600
31,602
2.60
36,100
4,785,508
26,692
29,509
4.85
32,581
5,369,373
28,361
30,099
2.00
36,461
Fiscal Year 2010 Budget Development P - 7 Internal Services Administration