RFP for EeGP(EXCISE e-GOVERNANCE PROJECT) - AP Online

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apts RFP – Excise e-Governance Project (EeGP) for Prohibition & Excise Department Confidential and Proprietary 15. Interfaces for Distilleries, Breweries, Excise Department, DDB, APBCL and others. 16. Retailers and others for uploading relevant Data on to the Central Database. 17. Ability to send alerts, notifications and maintain audit trail log. 18. Accounting, Audit trail, Stock position, Supply and Sales and enforcement formats. 19. MIS Reports and Dash Board views. 20. Generation and Dissemination of specific orders for private and other agencies to view and take necessary steps. 2.6. APBCL ROLE 1. Add ‘retail outlet sale’ functionality to the existing whole sale trade module. 2. Automate process of maintaining Sales Register, Stock Register, Brand wise Register, Daily Status Report, Weekly Status Report, Daily Sales and Cash Register for wholesale and retail sale 3. Generate daily/weekly report by Vend wise, Brand wise, size wise, Opening Balance (Quarts, Pints, Nips), Material Issued, Total, Closing Balance, Sales, Selling Price, Value. 4. Generate consolidated periodical status reports 5. To facilitate automation of the complete process of flow of inventory (liquor bottles) from Distillers, Warehouse, retail vendors, APBCL and Excise Department for the smooth flow & tracking of the inventory. 6. Inventory monitoring system on Excise Department Portal. 7. A dynamic dashboard, which shows the exact inventory and dynamic reports showing details like fast moving, slow moving, vendor inventory details 8. Facility for APBCL and Excise Enforcement Officers to check the Stock and Sale figures online 9. Provision for automating Accounting procedures, Sales order processing and Sales and payments to suppliers. 10. Distinct online provisions for the operations of wholesale and retail vends. 11. Cash Management System (CMS) 12. Payment Gateway 13. ‘Subscribed data sharing’ for suppliers, manufacturers, retailers and others 2.7. The objectives for Distiller/Breweries and Vends: Retail / Vends: 13.1. Out of stock trigger 13.2. Reducing shrinkage 13.3. Reducing inventories 13.4. Locating products 13.5. Real time Supply and Demand data Smart Shelves 13.6. Reverse logistics APTS : One Stop-Shop Solution provider for e-Governance. Page: 14 of 124
apts RFP – Excise e-Governance Project (EeGP) for Prohibition & Excise Department Confidential and Proprietary 2.8. Stakeholders 13.7. Customer convenience Primary Stakeholders 1. Prohibition and Excise Department, is responsible for revenue collection, regulate the manufacturing, import of liquor, intoxicants and narcotics (for medicinal purposes) and Licensing the manufacturers, retailers and issuing permits. 2. APBCL operates whole sale trade and retail sale functions. 3. DDB is responsible for regulating the Distilleries and Breweries. 4. DOE is responsible for enforcement functionalities. 5. Academy is responsible for training activities 6. Department would be primarily responsible in supervising, monitoring and evaluating the development and implementation of the project. 7. Implementing Agency is responsible to study, update, design, develop and implement the System, improve the infrastructure that is being proposed. 8. The IA shall be responsible for deployment of servers in the AP State Data Center. 9. Ensure timely sign-off on the deliverables submitted by IA, wherever required Other Stakeholders There are many stakeholders who are directly or indirectly related to the system. The following is a list of key stakeholders: • Distilleries • Breweries • Retailers • Bars • Clubs • Star Hotels 2.9. Roles and Responsibilities of Stakeholders A clear definition of the roles and responsibilities of all the stakeholders in a project establishes transparency, accountability, manageability and efficiency in the project. All the stakeholders are responsible for pursuing the following objectives besides there specific responsibilities. Responsibilities: 1. Providing all support to other stakeholders as and when requested 2. Taking the lead in resolving any project issues APTS : One Stop-Shop Solution provider for e-Governance. Page: 15 of 124
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RFP for EeGP(EXCISE e-GOVERNANCE PROJECT) - AP Online

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