RFP for EeGP(EXCISE e-GOVERNANCE PROJECT) - AP Online

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apts RFP – Excise e-Governance Project (EeGP) for Prohibition & Excise Department Confidential and Proprietary 10.4 Employees Promptly on reasonable request at any time during the exit management period, the bidder shall, subject to applicable laws, restraints and regulations (including in particular those relating to privacy) provide to the Department, a list of all employees (with job titles and communication address) of the bidder, dedicated to providing the services at the commencement of the exit management period; 10.5 Rights of Access to Information At any time during the exit management period, the bidder will be obliged to provide an access of information to the Department, and/ or any Replacement the bidder in order to make an inventory of the Assets (including hardware/ Software/ Active/ passive), layouts, diagrams, schematics, documentations, manuals, catalogs, archive data, policy documents or any other material related to the Project. 10.6 Rights of Access to Premises • At any time during the exit management period, where Assets are located at the Implementing agency's premises, the bidder will be obliged to give reasonable rights of access to (or, in the case of Assets located on a third party's premises, procure reasonable rights of access to) the Prohibition & Excise Department, Govt. of Andhra Pradesh and/ or any Replacement bidder in order to make an inventory of the Assets. 10.7 General Obligations of the Bidder 1. The bidder shall provide all such information as may reasonably be necessary to affect as seamless a handover as practicable in the circumstances to the Prohibition & Excise Department, Govt. of Andhra Pradesh or its nominated agencies or its Replacement Implementing agency and which the bidder has in its possession or control at any time during the exit management period. 2. For the purposes of this Schedule, anything in the possession or control of bidder, associated entity, or sub contractor is deemed to be in the possession or control of the bidder. 3. The bidder shall commit adequate resources to comply with its obligations under this Exit Management Schedule. 10.8 Exit Management Plan • The bidder shall provide the Department with a recommended exit management plan ("Exit Management Plan") which shall deal with at least the following aspects of exit management in relation to the SLR as a whole and in relation to the Project Implementation, the Operation and Maintenance and Scope of work definition. 1. A detailed program of the transfer process that could be used in conjunction with a Replacement bidder including details of the means to be used to ensure continuing provision of the services throughout the APTS : One Stop-Shop Solution provider for e-Governance. Page: 76 of 124
apts RFP – Excise e-Governance Project (EeGP) for Prohibition & Excise Department Confidential and Proprietary transfer process or until the cessation of the services and of the management structure to be used during the transfer; 2. Plans for the communication with staff, suppliers, customers and any related third party as are necessary to avoid any material detrimental impact on Project’s operations as a result of undertaking the transfer; 3. Plans for provision of contingent support to the Project and Replacement of bidder for a reasonable period after transfer. • The bidder shall re-draft the Exit Management Plan annually thereafter to ensure that it is kept relevant and up to date. • Each Exit Management Plan shall be presented by the bidder to be approved by the Department. • The terms of payment as stated in the Terms of Payment Schedule includes the costs of the bidder complying with its obligations under this Schedule. • In the event of termination or expiry of SLA, Project Implementation, Operation and Maintenance or Scope of Work each party shall comply with the Exit Management Plan. • During the exit management period, the bidder shall use its best efforts to deliver the services. • Payments during the Exit Management period shall be made in accordance with the Terms of Payment Schedule. • This Exit Management plan shall be furnished in writing to the Department or its nominated agencies within 90 days from the Effective Date of this Agreement. • The audit and access rights contained within this Schedule shall survive the termination or expiration of the Agreement for a period of twenty-four (24) months. For the avoidance of doubt, this right of audit shall not apply to data and records returned to Project/ destroyed in accordance with Exit Management Schedule. • The bidder shall also provide all kind of technical support to designated agency while transferring the project and hand hold the project for at least one month to enable designated agency develop sufficient skills for smooth maintenance and operations of the project. APTS : One Stop-Shop Solution provider for e-Governance. Page: 77 of 124
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RFP for EeGP(EXCISE e-GOVERNANCE PROJECT) - AP Online

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