Time Management - Marc Mancini
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Learning to Say No 91<br />
The Agenda The Meeting Post Meeting<br />
Determine if<br />
meeting is<br />
necessary<br />
Reserve room<br />
Set start time<br />
Establish<br />
objectives<br />
List topics<br />
Prepare<br />
environment<br />
Acknowledge<br />
participants<br />
Update agenda<br />
and handouts<br />
Choreograph<br />
participation<br />
List ideas as<br />
generated<br />
Review notes<br />
Prepare meeting<br />
summary/<br />
minutes<br />
Distribute<br />
meeting<br />
summary/<br />
minutes<br />
Follow up on<br />
actions taken<br />
Invite right<br />
people<br />
Distribute<br />
agenda and<br />
attachments<br />
Reinforce with<br />
audio-visuals<br />
Summarize<br />
conclusions,<br />
actions<br />
Set next meeting<br />
if possible<br />
Figure 7-3. Flowchart for effective meetings<br />
Manager’s Checklist for Chapter 7<br />
❏ Before saying yes, always weigh what your commitment<br />
will mean.<br />
❏ When turning down something, give a diplomatic reason,<br />
suggest a trade-off, and don’t put off your decision.<br />
❏ To maximize productivity, meetings should have<br />
• Agendas<br />
• Clear start and end times
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