Time Management - Marc Mancini

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Index 159 Desk, methods for organizing, 122–123 Desk users, five “species,” 121–122 Dilbert quotes, 37 Direct Marketing Association, 82 Documents, important, 109–110 “Down-time” hour, 23 DSL lines, 104, 143 E Einstein, Albert, 124 E-mail effective use, 145–147 five common mistakes, 148 Environment, work enhancing personal productivity, 155 recommendations, 155–156 Equipment. See also Property record form engraving, 111 keeping list of, 110 photographing, 111 Executive Book Summaries, 84 F Files subdividing, methods, 153 systems, 152–153 tips, 154–155 Five minutes, what can be accomplished in, 54 Flowchart example of, 51 icons, 50 Ford, Henry, and breaking tasks down, 48 Foresight, behaviors that characterize, 94–95 Forgetfulness, dealing with, 123–124 Future, anticipating, 94 G Getting Organized (Stephanie Winston), 35 Goals characteristics of intelligent, 57–59 language used to describe, 58 translating into numbers, 58 Gobbledygook example of, 98–99 guidelines for avoiding, 99–101 Gregariousness characteristics of, 118–119 long-winded people, 128–130 as time leak, 118–119 H “Hawaiian time,” 26 How to Organize Your Work and Your Life (Robert Moskowitz), 83 I Index card/Post-it® system, for prioritizing advantages, 34 described, 34 tool for time management, 151 Information overload and prioritizing, 40 Institute for the Future, 2 Insurance, 110 Internet, research using, 141 Inventory system, for prioritizing, 35 Italian perspective on time, 27 It’s About <strong>Time</strong>! (Michael and Robert Shook), 116 J Japanese perspective on time, 26 Job satisfaction changing responsibilities, 22 control over activities, 21 K Karoshi (death by overwork), 20 King, Stephen (The Langoliers), 3 Kiplinger Washington Letter, 84 Kissinger, Henry, quoted, 62
160 Index L Lakein, Alan, 30 Langoliers, The (Stephen King), 3 Linear vs. holistic approach, 24 Long-winded people in person, 130 on telephone, 129 M Mail, junk, 82 Meetings agenda format, 86 customary, value of, 88 environmental factors, checklist, 9 and 50% rule, 64 flowchart for planning, 91 goals for, 87 guidelines for increasing productivity, 86–89 and idea bin, 89 next steps, 89 number of topics, 87 participant, increasing efficiency, 89 people to attend, 87–88 starting/closing times, 87 summarizing results, 89 summary form, 90 Memory, technique for improving, 124 Misemployment, 20 Misplaced items finding, 120 as time leak, 120–123 Morning vs. evening people, 65 Moskowitz, Robert (How to Organize Your Work and Your Life), 83 Multitasking dangers of, 128 portable to-do file, 127 value of, 127 “Murphy’s Law,” 93 N No, learning to say, 81–92 four-step procedure, 84–85 what to say no to, 83–84 “Not-to-do” lists, 38 O Outsourcing, 71 P Pagers, 150 Paper, reducing, 151–152 Pareto principle defined, 39 and fax machines, 136 as motivation for change, 39–40 for prioritzing, 39–40 Patterns, in time use, 64–65 Payoff system, for prioritizing described, 35–36 example of, 36–37 Perfectionist combating tendency, 44 identifying tendencies, 15 Personal digital assistants (PDAs) disadvantages, 149–150 reasons for using, 148–149 Personal organizers (paper–based), 152 Pitney-Bowes, 2 Playfulness, need for, 117–118 Prioritizing ABC system, 30–33 index card/Post-it® system, 34 and information overload, 40 Pareto Principle and, 39–40 payoff system, 35–38 tickler file, 34 Problems, anticipating and backing up work, 102–103 documents, important, photocopying, 109–110 false deadline strategy, 97 foresight and, 94–95, 112 foresight action plan, 103
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Copyright © 2003 by The McGraw-Hil
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iv Contents What Are You Procrastin
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viii Preface can reside in a cool,
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x Preface But be ready for moments
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xii Acknowledgments/About the Autho
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Other titles in the Briefcase Books
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2 Time Management Making It Up in V
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4 Time Management Something to Thin
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6 Time Management The Value of Time
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